Document Specialist - Vancouver, Canada - Fasken

Fasken

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who We Are

Fasken is a leading international business law and litigation firm, and was recently voted one of Canada's Best Employers for 2023.

Our firm's 800 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg.

Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.

Our clients interests are paramount in all that we do and we take pride in supporting our communities.

We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.

A Day In The Life
The document specialist will provide legal document and software support to our lawyers and legal administrative staff. This is a remote position to assist a growing team.

Primary responsibilities include, but are not limited to:

Creation of various legal document including leases, prospectuses, agreements, letters, memos, litigation documents, etc. through copy typing, transcription and other methods;
Convert documents to FMD standards in Word and ensure that proper and consistent formatting is applied;
Create and revise Excel files inclusive of creating and converting charts from Excel into images for insertion into Word or other files;
Create PowerPoint presentations, including creative slide transitions and animation;
Scan documents using optical character reader ("OCR") software and formatting into firm standard documents;
Create, convert and scan documents (portable document format);
Scan photos and images for insertion into Word and PowerPoint;
Download files (including images and logos) from the web and other sources;
CD creation & copying using various software as available;
Database maintenance when time permits;
Proofread and correction of work;
Bind reports and maintain files of documents;
Full proficiency in utilizing the advanced features of various software packages including formatting text, tables, mail merges, headers/footers and desktop publishing;
Support to Marketing Department for client presentation materials and proposals;
Perform all other related tasks, as required;

Must Haves

Education in a legal or business administration program;
Experience in legal or business administration environment;
Advanced training and proficiency in Word, Excel, PowerPoint, Adobe, Visio, etc.;
Experience in a document production environment;
Knowledge and experience in a professional services firm (legal, accounting, consulting) and corporate organizational structure;

Skills and Abilities

Exceptional technical skills;
Outstanding typing speed and accuracy;
Comfort within a multitasking environment;
High degree of customer services skills for both internal and external clients;
Aptitude to naturally adapt to new technologies;
Capability to maintain confidential information;
Professional attitude and enthusiastic disposition;
Well developed interpersonal, customer service, and communication skills, both oral and written;
Superb attention to detail especially while managing multiple tasks;
Capacity to work under pressure and meet tight deadlines;

Why Work With Us
Fasken is dedicated to rewarding your contributions and encouraging your professional development.

We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth.

Our benefits include:

A health and wellness subsidy
An annual education & tuition reimbursement
Flexible medical and dental benefits (effective from day 1)
Short term and long term disability insurance
Personal days
Employee & family assistance program
Paid vacation and sick days
Group retirement savings plan with matching contributions
Monetary incentive for employee referrals
Flexible working arrangements
Opportunities to give back to your community through firm initiatives
An engaging firm culture that celebrates our hardworking and dedicated people

Diversity and Inclusion
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.

**Your Application