Office Assistant - Kitchener, Canada - SwapRobotics

SwapRobotics

Verified Company

Kitchener, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you interested in working with a promising startup in one of the hottest fields of technology today? With our fleet of 100% electric grass-cutting and snow removal robots, sustainability is our mission and safety is a precondition of our culture.

We have clients all over Canada and have expanded into the USA this year. In our collaborative and innovative work environment, we believe anything is possible with the right team and the right tools

In your job as Office Assistant, you are responsible for interdepartmental duties in clerical/administrative nature. You have amazing communication and people skills, you were known to be the most organized person in your classes and friend groups, and you certainly love to lend a helping hand where one is needed

We are looking for someone who is in the Waterloo region and able to work in-office due to the nature of work performed.

Responsibilities:

Sorting and distributing incoming mail and preparing outgoing mail
Organizing travel arrangements and reservations for individuals or teams
Using office equipment like printers, photocopiers
Record and prepare minutes of meetings, seminars and conferences
Managing the company phone system, administration and extensions
Scheduling appointments, meetings and managing calendars
Shipping and handling
Preparing relevant documents and reports
Greeting and directing visitors to appropriate persons or service areas
Maintaining kitchen cleanliness as needed
Completing purchase orders for and maintaining inventory of office supplies and equipment
Assistance with event planning
Completing other duties as delegated by department heads and leaders

Required Skills/Experience:

MANDATORY: must have reliable transportation and a valid, unrestricted driver's license
12 years experience in an Administrative, Assistant or Secretarial role in a workplace setting
Minimum WPM type rate of 60
High organization skills
Strong ability to multitask and effectively prioritize
Excellent verbal and oral communication

Nice to Haves:

Experience with ClickUp management software
Post secondary degree or diploma in Business Administration or related field
Previous experience working at a startup or fastpaced environment

Why work for us?

Welcoming, inclusive and collaborative team environment
Flexible start/end working hours
Monthly internal & external social events such as Foosball and other game tournaments, Jackbox games, dinners & lunches, paintballing, trivia, and more
Modern office and Green Energy technology
Exciting Startup with lots of opportunity to have your voice heard
Stock options
Swap Robotics is an equal opportunity employer. We are committed to inclusive, barrierfree recruitment and selection processes and work environment. If you are contacted for a job opportunity, please let us know if any accommodation is needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be kept confidential._