Office Receptionist/administrator - Halifax, Canada - The Armour Group Limited

The Armour Group Limited
The Armour Group Limited
Verified Company
Halifax, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description
The Armour Group Limited is one of the leading development and hospitality companies in Atlantic Canada.

With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of our region's most iconic buildings.

With more than 50 years of history locally, this family-owned firm remains committed to a principled approach which ensures all of our developments are environmentally sustainable and integrated into the communities they serve.

If you share our values and would like to work with skilled professionals, Armour is presently seeking an
Office Receptionist/Administrator that will work at our downtown Halifax Head Office.


Job Summary:


Responsibilities:


  • Provides positive frontline receptionist support at our Head Office in downtown Halifax
  • Answers a multiline telephone system with a strong focus on customer service and ensures appropriate distribution of calls
  • Scanning, photocopying, filing, and faxing
  • Types and formats letters and reports
  • Ensures office supplies are stocked, ordering new items as needed
  • Coordinates cellphone and business card setup for new employees
  • Conducts data entry and administrative duties
  • Ensures the confidentiality of files and possesses the highest level of personal integrity
  • Recommends improvements in work flow and procedures within administration
  • Helps maintain administrative support systems and procedures for the office
  • Prepares correspondence and documents, ensuring compliance
  • Order stationary once approved, and unpack and distribute as they are received
  • Electronically file invoices in an organized manner
  • Accurately track Queen's Marque (QM) amenities
  • Coordinate and arrange for courier deliveries
  • Receive, sort and distribute incoming mail
  • Distribute, track and file purchase orders (PO's)
  • Assist in managing Outlook calendars including two main office boardrooms
  • Support monthly reconciliation of Bell Mobility invoicing
  • Setup new phone lines and extensions for new employees along with setup the dial by name programming the company phone system
  • Ensure office space is clean and tidy including kitchen facilities, boardrooms and common space areas
  • Assist with distributing communications across the organization
  • Assist with other administration duties as required

Job Qualifications and Experience:


  • Previous reception and administrative support preferred
  • Ability to be versatile and flexible between various departments
  • Exceptional ability to multitask and adapt to changing priorities
  • Highly proficient in the use of Microsoft Office products
  • Excellent verbal and written communication skills
  • Excellent organizational, time management and interpersonal skills
  • Can work independently with minimum supervision
  • Must be able to maintain confidentiality of sensitive corporate and personal information
In this role you will be supported in your learning and growth.

You will have the opportunity to be an important member of a strong and dynamic team and be exposed to diverse business issues.

The Armour Group Limited is a family business valuing a commitment to excellence, high performance, accountability, integrity, and teamwork.

We are looking for diligent people to join our team who share our values, work ethic and passion for building community.

While we thank all applicants only those selected for an interview will be contacted.


Benefits:


  • Dental care
  • Employee assistance program
  • Paid time off
  • Vision care

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Halifax, NS B3J 3M8: reliably commute or plan to relocate before starting work (required)

Work Location:
In person
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