Chief of Staff - Gatineau, Canada - Native Women's Association of Canada

Native Women's Association of Canada

Verified Company

Gatineau, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reports to:
Chief Executive Officer

Term:
Permanent

Closing Date:
Open until filled

Salary:
$100,000-$120,000

Location:
Gatineau, QC

Summary

The Chief of Staff is also responsible for building and maintaining excellent working relationships with all stakeholders, including all NWAC executives.

The Chief of Staff will also assist and ensure all administrative support tasks such as filing, ordering supplies, and scheduling travel is completed as requested.

This position works directly with the Executive Assistant and CEO and requires an organized, thoughtful and creative communicator that works effectively in a fast-paced environment.

This exciting opportunity will make a difference in the lives of Indigenous women in Canada and around the world.

General duties

The NWAC Chief of Staff will:

Provide leadership and overall management of all administrative functions for the CEO, oversee workflow, troubleshoot and provide assistance where required;
Ensure the CEO is provided with exceptional executive support especially as it pertains to travel, calendars, meeting planning correspondence;
Analyze and prioritize incoming and outgoing briefs, memoranda, submissions and reports and prepare and present to the President for review and approval;
Oversee preparation of meeting agendas and briefings, maintenance of meeting notes and arrange for implementation of action items and motions of the board of directors;
Liaise with internal departments and with other organizations and associations on behalf of the CEO;
Draft outgoing correspondence and short reports in accordance with instructions provided;
Review all outgoing correspondence for accuracy;
Research, prioritize, and follow up on high level incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature and determine appropriate course of action, referral, or response;
Work closely with the CEO and Executive Assistant to keep them wellinformed of upcoming commitments and responsibilities; followingup appropriately;
Ensure the Executive Assistant is expertly trained to alleviate the CEO of routine administrative details, including: review of incoming correspondence; compilation of reports; sending meeting invitations, preparation of presentations; preparation of expense reports; and completion of scheduling and monitoring;
Other related duties as required from time to time.

Crowne Relations

Liaison with provincial and federal political authorities etc. on behalf of the President.
Manage staff in the following areas:
Government Relations
International and Parliamentary Relations
Special Advisor to the CEO

Governance Support

Work with the CEO to manage processes and relay such information to the Executive Assistant;
Maintain a detailed knowledge of the governance processes and protocols of the Association, including indepth knowledge of bylaws, Societies Act and other statutory requirements for nonprofits;
Oversee the maintenance of all required governance documentation, including agendas, preparing meeting materials and packages, meeting calendars, minutes, action items and motions;
Ensure proper organization of meetings and teleconferences, including coordinating meeting locations, guest room accommodations, meals and travel.

Studies and Experience Requirement
University degree in public administration or a relevant discipline;
Minimum of ten (10) years' experience in a related senior executive administrative role working day-to-day with a Chief Executive Officer and/or President;

Experience with NGOs, organizations, interest groups and government or government agencies or business/corporate entities.

Key Skills

Ability to effectively manage staff;
Ability to communicate effectively and collaboratively with internal and external stakeholders;
Ability to think critically and act logically to evaluate situations, solve problems and make decisions;
Ability to give and take direction and work independently;
Excellent interpersonal skills;
Ability to prioritize, multitask and organize work effectively and under pressure;
Excellent knowledge of technical documentation best practices;
Other related duties as required from time to time.

Knowledge Requirements

Some knowledge and understanding of Indigenous Peoples in Canada and internationally, their cultures, histories and traditions;
Knowledge and understanding of contemporary concerns and issues in the doing of Indigenous business in Canada;
Understanding and knowledge of Indigenous issues, and norms and standards relevant to promotion and protection of Indigenous women's rights;
Some knowledge of key issues impacting Indigenous women and girls in Canada and internationally;
Some understanding of social policy (including violence prevention and impacts, health, housing, etc.);

Preference will be given to individuals of Indigenous ancestry,