Ambulatory Care/ Diagnostic Imaging Clerk - Fergus, Canada - Wellington Health Care Alliance

Wellington Health Care Alliance

Verified Company

Fergus, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

July 10, 2023

GROVES MEMORIAL COMMUNITY HOSPITAL

POSTING #

AMBULATORY CARE/DIAGNOTIC IMAGING CLERK

(REGULAR PART TIME)
Two (2) regular part time Ambulatory Care/ Diagnostic Imaging Clerk opportunities are available at Groves Memorial Community Hospital.

POSITION OVERVIEW:

To perform reception and clerical duties for Diagnostic Imaging, Physiotherapy, Respiratory Therapy, Diabetes Education, Clinical Nutrition, and Speech and Language Pathology.

This position is unionized with UNIFOR, Local 1106.

REQUIREMENTS:

Secondary School Commercial or Equivalent with Receptionist and Clerical Skills
Medical Office Administration Certificate (or related program)
Ability to work independently
Exceptional organizational and time management skills with the demonstrated ability to multitask and use time efficiently
Effective problem solver with demonstrated critical thinking and conflict resolution skills
Exceptional communication, public relations, interpersonal and negotiation skills
Selfmotivated, with demonstrated welldeveloped work habits
Ability to stand for long periods of time
Ability to perform physical work
Satisfactory performance and attendance required
Satisfactory Reference Checks required prior to start date
Must provide a Police Vulnerable Sector Check
Must complete a Pre-Employment Health Assessment including providing proof of full COVID vaccination prior to being hired

SUMMARY OF KEY RESPONSIBILITIES:

Reporting to the Patient Care Manager of Allied Health/Ambulatory Care, this position will be responsible for facilitating effective communication and providing reception and clerical support to the Diagnostic Imaging, Physiotherapy, Respiratory Therapy, Diabetic and Nutrition, and Speech and Language Pathology departments including:

Reception/Clerical:

Answer telephone, retrieve voice mail and return calls
Scheduling appointments in conjunction with clinicians for adults and pediatric clients
Receive clients with scheduled visits with, Diagnostic Imaging, Dietitian, Patient Educator, Respiratory Therapist and Physiotherapist and Physiotherapy Assistant, and Speech & Language Pathologists
Entering new clients and outpatients into Meditech, scheduling and attending in Meditech. Printing, assembling charts for new referrals with accurate information, including labels and appropriate contact information
Process outpatient information forms (i.e., referral forms) and prepare charts for departments
Manage financial transactions including OE billing for procedures
Prepare and track month end statistical information as required
Maintain office supply inventory for departments
Manage the storage and retrieval of charts
Responsible for word processing and communications including photocopying, faxing and typing required for departments (i.e. business letters, procedures, forms, teaching materials)
Sending reports/discharge notices out to referring physicians.
Cancelling and rescheduling patient appointments for sick/vacation days
Attend staff meetings and prepare meeting minutes
Picking/dropping off mail
Setting up payroll for posting and manager approval
Photocopying materials, reports, laminating etc.
Shredding confidential department papers
General office organization
Maintaining client confidentiality.
Supervising any volunteers with nonclinical duties
Receiving orders as they arrive and checking packing slips, etc.
Providing active filing space in the Diagnostic imaging department by scanning and electronically filing current films, as well as indexing and purging.
Assisting with maintaining monthly and annual statistics/workload measurement information. Compiling and redirecting stats

Additional Duties:

Performs all other duties, as required

Hours of Work:

On an as needed basis, as per department schedule
As per Collective Agreement

SALARY:
According to current UNIFOR Clerical salary grid.

EXTERNAL applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

Groves Memorial Community Hospital is committed to providing and fostering a safe, healthy and respectful workplace for all employees, free from violence and harassment.