Payroll Specialist - Calgary, Canada - A K Brown Ltd

Description

TITLE:
Payroll & Benefits Coordinator

REPORTS TO:
General Manager and Accountant


RESPONSIBILITY LEVEL:

Under general supervision, responsible for processing, verifying, and remitting payment of employee Payroll, bonuses, commission, reimbursements/expenses and/or other monetary compensation.

Partner effectively with the Accountant, Account Managers, and General Manager as needed.


PRINCIPAL DUTIES:

• Reconcile and record technician and employee timesheets in a timely manner.
• Create Job Offer letter and Employee Contracts for signature and record-keeping including new hire documents.
• Maintain, setup and update employee records including addresses, contact information, banking information, etc.
• Process and remit payroll including allocations for holiday, vacation, commission, bonuses, RRSP contributions, etc.
• Process commission reports, verify validity of charges, review with General Manager and Account Managers, process pay accordingly.
• Process any bonuses as required according to employee contracts.
• Generate reports and remit payment for payroll taxes.
• Maintain records of apprenticeship blue books including hours reconciliation and blue book remittance.
• Remit appropriate documentation to Merit Benefits for Apprenticeship Tuition refunds.
• Enroll and update office and field employee information as necessary with Merit Benefits, including new employee setup, termination of employees/benefits and remittance of field staff hours.
• Reconcile Merit Benefits at year end.
• Assign key fobs/ shop keys for building access.
• Assign, maintain, update, and reconcile fuel card records in accounting system.
• Generate PinPoint GPS reports, verify and allocate charges related to appropriate departments. Update and assign related Vehicle locations in Sampro to technicians/ departments.
• Record and maintain employee vacation requests, ensure appropriate payroll for these dates, and reconcile days used/unused.
• Record credit card purchases by employees using personal or company cards in the appropriate Work Orders / related GL accounts. Process payment/ reimbursement to employees for related expenses. Ensure appropriate record-keeping of receipts in accounting system.
• Setup, maintain, and update forms required for Airport Red Pass and Transit passes to allow access to Client buildings.
• Generate, maintain, and update On-Call Master schedule for technician's after-hours calls, remit copies to employees and TigerTel on a weekly basis.
• Remit employee's Driver's Abstract and Licence information to Rogers Insurance upon hire, remediate any training requirements, update insured vehicle list as required.
• Issue T4's at year end.
• Maintain historical records of all payroll cheques, employee updates, payroll taxes by saving documents correctly on the network.

SECONDARY DUTIES:

• Assist with answering phone calls when necessary/ at peak times.
• Assist with verifying Accounts Payable payments when Accountant is away.

QUALIFICATIONS:


Payroll experience:

• Strong ethics and recognition of the importance of confidentiality and privacy.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Understanding of basic accounting math.
• Familiarity with accounting software, such as Sampro.
• Solid organizational and multi-tasking skills.
• Exceptional customer service skills.

Job Types:
Full-time, Fixed term contract

Contract length: 16 months


Salary:
From $25.00 per hour


Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Onsite parking
• Paid time off
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Calgary, AB T2C 3E5: reliably commute or plan to relocate before starting work (required)

Experience:

• Payroll: 5 years (preferred)

Work Location:
In person