Recreation Junior Coordinator - Ottawa, Canada - University of Ottawa

University of Ottawa

Verified Company

Ottawa, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

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Job Type:Employee

Duration in Months **(for fixed-term jobs):12

Job Family:

Administrative Support

# of Open Positions:

1

Faculty/Service - Department:

Campus Recreation

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted:

May 06, 2024

Closing Date:

May 17, 2024

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 06

Salary Range:

$51, $65,566.00

About Student Affairs:
There's nothing more rewarding than helping future generations reach their full potential at a world-class university.

With our wide variety of career opportunities and professional development pathways, we're sure that you'll enjoy the experience as much as our students do.

Position purpose:

In this role, your responsibilities will include:

Administrative Tasks:Performs a variety of administrative tasks to support the administrative operations of the department/program/event, such as entering and updating data, drafting and preparing a variety of documents, and managing schedules and mail, in keeping with uOttawa quality standards.

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Meeting Organization: Provides administrative support for organizing and coordinating meetings and events, to ensure they run smoothly. For this purpose, reserves meeting rooms, makes catering arrangements, and prepares meeting agendas and any other documents.
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Financial Operations:Provides basic support for the financial operations of the department/program/event by performing a variety of tasks in keeping with established policies, such as administering petty cash, preparing deposits, making journal entries and entering data into the financial system.

Participates in the invoicing process:
prepares, sends and pays invoices, receives payments from customers and follows up on them.
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Purchasing and Inventory Control: Makes decentralized purchases of goods and services for the sector, on purchase order or on credit card, in compliance with all relevant policies. Controls an inventory of various supplies, tracks the demand and replenishes stock to meet the needs of internal clients.
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Reporting:Provides various simple reports, on a scheduled or ad-hoc basis, on activities of the department/program/event to support ongoing operations and strategic planning.
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Records Management: Implements and maintains an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes. Maintains accurate records of key holders and related security access information for staff of the sector to ensure confidentiality of the records.
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Documentation:Drafts and updates documents for internal use on procedures, processes and systems related to the incumbent's responsibilities.
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Coordination of Junior Workers:As needed, delegates tasks to more junior resources, mainly students hired as part of the Work-Study Program (WSP), and ensures that tasks are completed according to the stated norms and instructions.

What you will bring:

Postsecondary education in administration and office technology with courses in accounting or finance, or an equivalent combination of education and work experience
Minimum two (2) years of demonstrated experience in a similar role
Basic experience in accounting and/or finance
Excellent communication, interpersonal and customer service skills
Experience in bilingual administrative writing
Experience producing reports
Experience in team supervision
Ability to produce high quality work under pressure while meeting strict deadlines
Initiative, selfreliance, good judgment
Strong organizational skills

Bilingualism

English and French (spoken and written)

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

Planning:
Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative:
Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation:
Help or serve others to meet their needs.

This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation:
Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note:
if this is a union position:The hiring process will be governed by the current collective agreement related to the union affiliation noted above; y