Summer Student - Ottawa, Ontario

About the Role · Following recent organizational and structural changes across the Council, People and Organizational Culture is seeking a Summer Student to support a comprehensive review and alignment of HR organizational and job-related information across multiple systems. · Un ...

Job description

About the Role
Following recent organizational and structural changes across the Council, People and Organizational Culture is seeking a Summer Student to support a comprehensive review and alignment of HR organizational and job-related information across multiple systems.

Under the direct supervision of the Senior Human Resources Advisor, the student will:

• Review and validate job summaries to ensure they accurately reflect approved divisions, sections, reporting relationships, and organizational structure.
• Verify that both English and French versions of job summaries are available, aligned, and consistent; and flag those requiring translation.
• Verify that all active positions identified in Unit4 (HRIS) reports as requiring a SharePoint file have matching approved bilingual job summaries and corresponding HR records in SharePoint by performing a comprehensive cross‑reference across all three sources.
• Use the organizational chart as a complementary visual tool to validate reporting relationships and structure.
• Verify that all active positions in Unit4 (HRIS) have a corresponding SharePoint file.
• Ensure SharePoint metadata (division, section identifiers, etc.) aligns with the approved organizational structure.
• Identify SharePoint files associated with inactive or abolished positions and flag them for archiving in accordance with established information management practices.
• Maintain tracking tools, document findings, and prepare recommended updates for review and validation.

This work directly supports data integrity, organizational effectiveness, staffing accuracy, and operational efficiency across the Council.

Benefits For Students
This opportunity offers meaningful, hands-on experience in Human Resources under the supervision of HR professionals.

The Student Will Gain Practical Exposure To

• HR systems (including Unit4 HRIS)
• Job summary structure and organizational design
• SharePoint information and metadata management
• Data validation and governance practices within a federal Crown corporation

The student will receive coaching and structured guidance throughout the placement and will have the opportunity to develop professional objectives aligned with their academic and career interests.

Requirements For The Position
*Who is eligible to apply?*
This program is intended for students. To be considered, you must:

• Currently be enrolled as a full-time student at a recognized post-secondary institution;
• Be enrolled as a part-time or full-time student in the next academic year (proof will be required)
• Be a Canadian citizen, permanent resident or a student with a valid study permit (for international students); and
• Meet the basic requirements of the positions.

Duration
The duration of employment for the Summer Student Program is approximately sixteen (16) weeks.

Education
The student must be enrolled in a College/CEGEP or Undergraduate (Bachelor's) program in:

• Human Resources Management
• Business Administration
• Public Administration
• Information Management
• Or a related field

Skills & Competencies

• Strong analytical skills
• Attention to detail and accuracy
• Data entry and data validation skills
• Organizational skills
• Initiative and autonomy
• Sound judgment
• Strong oral and written communication skills
• Working knowledge of Word and Excel
• Familiarity with databases
• Experience with SharePoint or similar systems is an asset

Bilingual Requirements
This position requires the use of both official languages. The requirements in the second official language are:

• Intermediate level in reading comprehension (B)
• Intermediate level in writing expression (B)
• Intermediate level in oral communication (B)
• Important: Please submit your resume and a cover letter clearly demonstrating how you meet the above qualifications for Education and Experience. Please note that selection for further consideration will be based solely on the information provided in your cover letter, resume and application.

We are committed to providing a workplace that is inclusive and accessible to all. Should you require accommodation during the recruitment and selection process, please contact the Council directly.

For people who are Deaf, hard of hearing, or TTY users, please use your preferred MRS (Message Relay Service) or IP service to contact us.

The Canada Council for the Arts is committed to building a skilled and diverse workforce that reflects the individuals and communities we serve. We invite applications from individuals with any combination of backgrounds, origins, identities, and forms of self-expression. The Council is committed to enhancing the representation of the following groups within its workforce: Indigenous people, Black people, racialized people, Deaf people, people with disabilities, women, and members of 2SLGBTQI+ and gender-diverse communities.

We encourage you to include information on how you identify in the Voluntary Self-Identification section of the application form. This information is used during the recruitment process to enhance representation of historically underserved and marginalized communities, as per the Employment Equity Act and the Council's ongoing commitment to equity. This information is also used for reporting at an aggregate level.

Please note that all persons requiring accommodation and/or assistance in completing the Canada Council's Careers application process are welcome to contact
the Council
for support.