Practicum Placement Assistant - Kingston, Canada - Queen's University

Queen's University

Verified Company

Kingston, Canada

4 weeks ago

Posted by:

Sophia Lee

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Description

Practicum Placement Assistant

About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting.

We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

Job Description:

KEY RESPONSIBILITIES:

Assist the Practicum Manager with the implementation of current policies, procedures and standards.
Evaluate each practicum placement to ensure it fulfils the program and Ministry of Education requirements and assists in the submission of grades to the university system.
Assist in creating forms and updating the Practicum Office webpage and the webbased Practicum Registration.
Set up and maintain accessible electronic and hard copy filings system: responsible for the administration of the Placement Arrangement and Liaison Assessment databases as well as various databases and spreadsheets to record and monitor placements.
Recommend and participate in the implementation of revisions to administrative procedures, provide assistance in drafting modifications and changes.
Provide administrative support to the Practicum Manager including word processing, photocopying, faxing, sorting and distributing mail, ordering supplies, filing, scheduling meetings and making room and catering reservations.
Provides work direction and technical/functional guidance to casual staff and College Coop students. Schedules and assigns work, and oversees its completion. Coordinates and monitors workflow.
Provides orientation and on the job training to casuals and college coop students. Provide coaching and feedback on work quality issues, providing related daytoday supervision.
Perform general accounting procedures such as, invoice payments and credit card transactions.
Attend the annual Field Experience Conference which is a subcommittee of the Ontario Association of Deans of Education.
Report and track all Fixit inquiries and correspondence.
Undertake other duties and special projects as assigned in support of the unit.

REQUIRED QUALIFICATIONS:

University degree or threeyear postsecondary program in business administration or related.
Previous (35 years) experience in an office environment, preferably in an education setting.
Knowledge of university structure, academic regulations, policies, procedures and familiarity with its financial system and mainframe environment would be considered an asset.
Knowledge of SOLUS and MyQueensU system an asset.
Familiarity with the Faculty of Education teacher education programs, the Boards of Education and the Ontario school system (or similar school system) would be considered an asset.
Consideration will be given to an equivalent combination of education and experience.

SPECIAL SKILLS:

Outstanding interpersonal and communications skills in working with students, staff and external agencies which includes excellent telephone skills, and a serviceoriented perspective.
Excellent Writing, editing, grammar and proofreading skills with an ability to pay attention to detail and accuracy.
Excellent judgment in dealing with highly confidential material and issues with tact and discretion.
Strong organizational and timemanagement skills. Ability to establish priorities to work efficiently and effectively on own initiative under pressure of deadlines in an environment with frequent interruptions and multiple demands.
General accounting skills with the ability to perform mathematical calculations.
Organizational and timemanagement skills, and the ability to work independently and as a part of a team. as well as coordinate workflow of casual staff and College Coop students.
Ability to maintain a client/serviceoriented perspective.
Problemsolving skills, analytical skills and good judgement in order to make the most of information at hand.

DECISION MAKING:

Decide when new information calls for further action and when to refer issues to Practicum Manager.
Prioritize work and time and decide what the most important task is among several competing deadlines.
Respond to numerous inquiries and makes decisions about when new information calls for further action. Provide followup as necessary, ensuring matters are handled to successful conclusion.
Make decisions regarding dissemination of various types of sensitive and/or confidential information. Determine to refer issues to the Practicum Manager.
Make recommendations regarding office administration procedures, suggest and help implement changes.
Determine priorities and make decisions about casual staff utilization and the assignment of work to achieve optimum efficiencies and productivity.
Make decisions regarding account administration.