Office Services Clerk Summer Student - Toronto, Canada - Ontario Securities Commission

Ontario Securities Commission

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Human Resources & Corporate Services Branch

Student (Fixed Term), Full time

Closing Date:
February 26, 2024

The Ontario Securities Commission (OSC) is the statutory body responsible for regulating Ontario's capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures Act.

The mandate of the OSC is to provide protection to investors from unfair, improper or fraudulent practices, to foster fair, efficient and competitive capital markets and confidence in the capital markets, to foster capital formation, and to contribute to the stability of the financial system and the reduction of systemic risk.

This mandate is performed through policy, operational, adjudication and enforcement work. The OSC also contributes to national and global securities regulation development.

We offer a diverse, fair, and flexible work environment and take pride in our challenging and rewarding work.

Who We Are

This mandate is performed through policy, operational, adjudication and enforcement work. The OSC also contributes to national and global securities regulation development.

We offer an inclusive, diverse, fair and flexible work environment and take pride in our challenging and rewarding work.

What We Do

The Human Resources and Corporate Services Branch is comprised of Human Resources, Administration, Knowledge Services, Records and Information Management, and Strategic Planning and Reporting.

The mandate of the Branch is to ensure the responsible stewardship of OSC resources, contribute to enterprise-wide workforce productivity, and lead the design and implementation of a positive employee experience.

Reporting to the Manager, Administration and working under the guidance of the Office Services Supervisor, the Office Services Summer Student provides a variety of support and services to the Commission including:
Mail Services
- process incoming and outgoing correspondence, including opening, sorting, logging, collecting mail and courier items;
- scan and process incoming mail and courier items daily;
- coordinate courier pickups with various courier companies;
- data entry, such as cheque logging;
- sign for receipt of goods or services;
- monitor and maintain the postage mail machine.

Office Services
- perform copy centre services such as photocopying, binding, collating, scanning;
- manage paper orders and distribution to print/copier stations throughout the office;
- manage bookings and set ups of meeting rooms for various furniture configurations;
- issue and log taxi chits to staff as requested;
- respond to and fulfill requests for office supplies and equipment.

Facilities Services
- assist with minor moves and furniture relocations, and update asset information in the inventory system;
- investigate facilities complaints and resolve or escalate to building personnel or service providers;
- supervise maintenance workers both during and after regular business hours;
- perform regular maintenance inspections of building lights, sanitizing stations, kitchens and resource areas;
- perform regular maintenance of all shared spaces (e.g., reception, meeting rooms, kitchens, 60 minute rooms, etc.), ensuring furniture is reset and supplies are restocked;
- track office and furniture key assignments and assist staff with lost/forgotten keys;
- track locker assignments and assist staff with forgotten passcodes;
- participate in annual inventory reconciliation project.

Administration
- respond and track service requests through the Request Manager system;
- distribute and log temporary security badges on a daily basis;
- participate in department and branch projects.

What do you need to be successful in this role?

Completed or currently enrolled in a Business Administration, Office Administration, or similar program in a related field.
Demonstrated understanding of related concepts, theory and best practices.
Strong work ethic and an ability to meet deadlines in a dynamic, fastpaced environment.
Possess strong verbal and written communication skills.
Proficiency with MS Word, Excel, and Outlook.
Ability to work on a team with a collaborative attitude that enables you to be helpful to all levels of employees and external contacts. Excellent customer service skills with the ability to manage time and address competing priorities.
Possess a high level of attention to detail and the understanding and commitment