Executive Assistant - Toronto, Canada - Yorkville University

Yorkville University

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The same philosophy of personal attention that distinguishes Yorkville Education Company as a leading provider of post-secondary education makes us an exceptional place to work.

We are a progressive and modern institution, responding to the needs of current and future students and implementing the best technology solutions to empower our work.

We prioritize diversity, open doors to those often overlooked, welcome new Canadians and provide pathways to successful careers.

Yorkville Education Company (which manages both Yorkville University and the Toronto Film School) began with a simple idea in 2004: offer flexible, rigorous and career-focused degrees on campus and online to people who are on a purposeful path.

With campuses in Ontario, British Columbia and New Brunswick, we equip our graduates with the professional knowledge, skills and designations that employers value.

Focused on providing a transformative, accessible and flexible higher education environment, our teams, from the President to the newest staff member, share a passion for learning, teaching and growing as individuals and as teams.

We nurture an inclusive, supportive and genuinely kind work environment at our three campus locations and remotely.

If you want to shine a light on academic excellence, be empowered to make an impact on the transformation of the Canadian post-secondary education landscape and work collaboratively beyond levels, join us.

Who we need
Reporting directly to the COO, we are looking for an Executive Assistant.

You will ensure the seamless management of their combined portfolio, including strategic projects, high-priority meetings and decisions, operations and communications.

To excel in this highly valued role, you will draw on your critical and analytical thinking, process development and execution, project management, organizational and relationship management skills.

You will take ownership of the comprehensive administration and professional support of this continuously shifting, innovative and dynamic office.

You have the confidence to work independently and with executive leadership, but you are also highly collaborative, flexible, collegial and genuinely motivated to be part of a progressive academic institution.

You will foster a welcoming and responsive environment for vice presidents, deans, administrators, faculty, staff and students, acting as a resource to others.

Considerable discretion is required as the position is privy to and works with sensitive and highly confidential information.

What's in it for you

_ Immediate impact, career growth and exposure._ We are disrupting education and you will be an invaluable player. You will be part of a highly visible, warm, welcoming office and a progressive organization hungry for transformation. Working under the direction of passionate leaders, innovators and change makers, you will immediately benefit from their extensive experience and commitment to knowledge sharing and positive energy. This is a rewarding career move for someone curious, energetic and driven to do more.

Whether you are a top performer early in your career or someone who has been in a senior support role for a couple of years, you are looking for new challenges and an opportunity to learn.

You want to be part of a modern, forward-thinking and evolving academic setting where no two days are alike.

This is an opportunity to invest your passion for education, project management and business, gaining incredible insights and opening doors to your own development.

In addition, as part of the full-time staff here, you will be able to register and attend courses and programs we offer - for free.

What you will do:

Ensure efficient, accurate and confidential support to the President and COO. You will play a supporting role in driving strategic initiatives across the organization. In a timely and judicious manner, you will identify, monitor and articulate critical action items and brief them on developments related to those issues. You will develop agendas and background material, conduct research, analyze materials, produce reports, assist with papers, create presentations, proofread and edit content, prepare meeting summaries and background information and archive essential documents.
Nurture collaborative relationships. You will work with campus leadership to support complex, highpriority projects. You will partner with the Communications team, with internal and external stakeholders and interested parties to increase and maintain visibility of the University's projects and programming. You will work closely with the Senior and Extended Leadership team, informing them of upcoming commitments and responsibilities, anticipating needs and following up appropriately.
Review and support the strategic planning process to ensure University projects align with the strategic plan and desired outcomes.
Manage planning meetings.
Support budget management.
Create project sche