Executive Assistant - Toronto, Canada - Equinix

Equinix

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Executive Assistant

Equinix is the world's digital infrastructure company, operating 240+ data centers across the globe and providing interconnections to all the key clouds and networks.

Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments.

Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.

We are a fast-growing global company with 20 years of continuous growth.

Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of 10,000+ companies, including 2,100 networks and 3,000+ cloud and IT service providers in 32 countries spanning six continents.

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions.

We embrace diversity in thought and contribution and are committed to providing an equitable work environment. that is foundational to our core values as a company and is vital to our success.

Job Summary

Responsibilities

Meeting and Event Planning/Preparation:

Streamlines meeting coordination by meticulously organizing and curating agendas and all essential meeting materials, including presentations and reports
Ensures a seamless meeting experience by taking care of all logistics, such as preparing and setting up meeting rooms, as well as arranging catering for both internal and external meetings
Exemplifies hospitality and professionalism by extending a warm and friendly welcome to external visitors and providing attentive greetings upon their arrival
Excellently orchestrates business unit special events, ensuring meticulous planning and organization to create memorable and impactful gatherings

Support to the Canadian Leadership Team (CLT)

Provide invaluable assistance to the CLT monthly, serving as the trusted notetaker and ensuring the utmost confidentiality of all discussions
Assume the crucial role of organizing the programming and content for the monthly meeting cadence, ensuring each session is informative, interactive, inspiring, and aligned with the CLT's objectives
Take the lead in driving projects assigned by the CLT during these meetings, ensuring their seamless execution and successful outcomes

Communications

Demonstrates unwavering commitment to confidentiality and handles highly sensitive information with the utmost professionalism and discretion
Serves as the primary point of contact for all external and internal inquiries, deftly managing a diverse range of issues, including challenging and sensitive matters
Takes ownership of curating and orchestrating Water Cooler & All Hands content, meticulously gathering all necessary materials, and ensuring the delivery of topquality events that resonate with the audience
Manages and publishes social media outputs, ensuring timely, consistent, and accurate representation of the organization's messaging and brand across various platforms
Consistently and proactively publishes engaging content on the Team Canada Viva Engage Channel, ensuring timely updates and valuable announcements are readily available to the team

Special Projects Management

Expertly coordinates various special projects, including regular and ad hoc social and company events, ensuring seamless execution and memorable experiences
Takes on the role of a proficient PMO (Project Management Office) for the Canadian Leadership Team, overseeing transfunctional projects from initiation to completion
Collaborates closely with stakeholders, teams, and vendors to foster effective communication and alignment throughout the project lifecycle. Regularly communicates progress and milestones to the relevant parties to ensure transparency and accountability

Budgeting and Expense Management

Exemplary management of departmental budgets, optimizing financial resources to support strategic objectives while ensuring fiscal responsibility
Proficiently processes expense reports and purchase orders (POs), proactively overseeing their completion to maintain a streamlined and efficient financial workflow

Calendar Optimization and Travel Management

Excellently coordinates and manages intricate calendars across multiple time zones, ensuring optimal scheduling and seamless time management for busy executives
Possesses a keen eye for identifying opportunities to optimize executive time management, streamlining schedules to maximize productivity and focus on strategic priorities
Constantly evaluates and finetunes scheduling practices, ensuring executives' calendars are balanced, with adequate time for important projects, meetings, and personal commitments
Strives to create a harmonious balance between productivity and wellbeing, fostering a conducive environment for executive success and workl