Summer Intern, Maintenance Coordinator - Toronto, Canada - BGIS

BGIS
BGIS
Verified Company
Toronto, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description

Who are we?
BGIS is a leading provider of customized facility management and real estate services.

With our combined team of over 7,200 globally, we focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses.


Through our shared values, we focus on building a sustainable future, diversity and belonging, and providing continuous learning and development.


What will you gain as a student or new graduate?
Our student programs and new graduate opportunities offer a chance to explore BGIS from the inside:

  • Mentoring Experience
  • Job Shadowing
  • OntheJob Learning
  • Leadership Networking
  • Industry and Client Experience
  • Peer Networking Events
**Summer Intern, Facility Maintenance Coordinator

The
Facility Maintenance Coordinator is responsible for equipment data collection job plan documentation, job plan tasking, preventative maintenance scheduling, and data reporting.

Ensures adherence to policies and procedures ensuring data integrity, quality planning, and KPI work order metrics are achieved by team.


Contract dates:
May-August 2023


Work arrangement:
fully remote


What will you be doing?
Equipment Data Collection & Maintenance

  • Maintains and updates equipment data base and preventative maintenance program.
  • Provides data collection procedures, forms and checklists to support data inputs into service maintenance management database.
  • Provides suggestions and assists with improvement of relevant procedures and resources.
  • Provides quality and efficient asset based preventative maintenance program.
  • Asset grouping of like equipment for coordinated maintenance.
Report/Work Order Management

  • Manage Preventive Maintenance (PM) Inspection Reports.
  • Create and management of Corrective Maintenance (CM) work orders (WOs).
  • Ensure supporting documentation is provided and attached to CM WOs and dispatched according to processes.
  • Cooperate/collaborate with Facility Managers (FMs), technicians, and vendors to clarify and eliminate discrepancies.
  • Prepare weekly/monthly vendor summaries pertaining to work order performance and inspection reporting performance.
  • Provides monitoring and reporting for PM work order performance and adherence to service delivery.
  • Advises management team of issues, concerns or noncompliance to standard.
Preventative Maintenance Scheduling

  • Creates preventative maintenance schedules based on assets.
  • Reviews and updates work schedules taking into consideration factors including but not limited to current workload and geographical proximity to facilities or specific site conditions.
  • Generates reports to review Technician workload with team and managers.
  • Provides resource allocation recommendations to assist with optimizing resource utilization.
Job Plan Documentation

  • Liaises with relevant stakeholders to gather work procedures in order to prepare and/or maintain related job plans.
  • Provides suggestions on applicable job plans based on asset or job requirements.
Reporting

  • Generates data and prepares various reports to managers and team.
  • Reviews reports and communicates observations and recommendations to operations team.

Who are we looking for?

  • Currently working towards a university/college degree/diploma in Building Sciences, Engineering, Construction, Project Management, or a relevant program (e.g. RPA, CET)
  • Strong administrative and organizational skills.
  • Strong attention to detail and data accuracy.
  • Ability to communicate clearly and effectively with others for the purpose of data exchange, clarification and follow up.
  • Ability to capture work procedures provided by others accurately and prepare accurate job plans.
  • Ability to create accurate maintenance schedules based on contract requirements.


At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization.

We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds.

We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success
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