Administrative Assistant - Vancouver, Canada - Time Education Inc.

Time Education Inc.

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are currently looking for a full-time Administrative Assistant for our Vancouver office.

Terms of employment:
Permanent, full-time

Working hours: 30-35 hours per week

Job start date:

ASAP
Vacancies: 1

Wage:
$ $25.00 per hour

Location: 2482 West 41st Ave. Vancouver BC Canada V6M 2A7

Experience: 1 year to less than 2 years of experience in related field is required

Education:
Completion of a one

- or two-year college or other program for administrative assistants or secretaries or previous clerical experience is required

Language:
English

Start Date:

ASAP

Posted Date:
November 10, 2023

Job Duties:

Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures and other handwritten copy
Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
Coordinate and oversee procedures and policies to ensure smooth and efficient running of daily operation of the branch
Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
Oversee and coordinate the weekly scheduling of tutors to ensure the effective use of human capital in the branch
Review students' progress reports prepared for parents; meet with parents periodically to discuss students' progress and address concerns
Ensure office is in current compliance with relevant polices including fire inspections; business license renewal; lease agreements etc.
Coordinate and plan for office services, such as relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Set monthly sales targets and budgets; record monthly expenses; petty cash reconciliation
Schedule monthly meetings with other administrative staff to discuss potential or existing issues of the branch and solutions
Record and prepare minutes of meetings
Order office supplies and maintain inventory
Answer telephone and electronic enquiries and relay telephone calls and messages
Prepare monthly reports to upper management on customer satisfaction, tutors evaluation; branch issues; expenses etc.
May supervise and train junior administrative staff on job duties, office procedures and company policies

Qualifications:

Exceptional interpersonal and communication skills
Excellent attention to detail and organization skills
Proficient in English language (Written and Spoken)
An education background in BC or North America will be a great asset

Intended job posting audience:

Employment groups:
Vulnerable Youth, Persons with disabilities, Indigenous people, Newcomers to Canada

Job Types:
Full-time, Permanent

Pay:
$19.00-$25.00 per hour

Schedule: