Records Management Administrator - Montréal, Canada - EY

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you.

And we're counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The Opportunity

You'll join our Enterprise Support Services (ESS) team, helping to support the important business enablement functions that keep our organization running strong.

As a driven administrative professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.

Our highly engaged team is looking to hire a Records Management Administrator.

As an integral part of the team, this individual will be responsible for maintaining files, both digital and paper and consistently be in the Firm's compliance with applicable privacy laws and records retention requirements.

Your key responsibilities

Action requests to locate and retrieve records from our database ensuring proper sign in and out procedures are followed
Ensuring proper documentation of all records to easy locate and follow destruction processes
Work with 3rd party offsite vendor to ensure proper storage and destruction of all physical files
Review all documents to ensure they are true records and label/barcoding following internal Records Management Policies
Manage and archive standardized electronic files
Effectively keep track of different databases to ensure accuracy

Skills and attributes for success

Organizational skills, dedication to teamwork, timemanagement, strong communication skills (both oral and written), ability to manage multiple tasks and changing priorities, and attention to detail
Higher degree of consistency and understanding the firm's retention policy
Familiarity with risk management and compliance and ability to understand policies and provide guidance on related matters
Ability to work in a busy, deadline driven environment focused on accuracy and confidentiality
Ability to solve problems and use sound judgment
Flexibility to adapt to a rapidly evolving regulatory landscape.

To qualify for the role, you must have

Professionally Bilingual in both English and French
2+ years' experience and knowledge in records management and data mapping with experience in data entry and records of processing activities.
Experience ensuring compliance to internal processes and policies
Knowledge of project management, knowledge of the services provided by a multidisciplinary professional services firm
Familiarity with technology and architecture as it applies to data, e.g. databases, cloud storage, data flows, etc.

Ideally you will also have:

Knowledge of Federal and Provincial privacy laws and records retention legislation in Canada
Records and Information Management certificate is considered an asset

What we offer

We offer a competitive compensation package where you'll be rewarded based on your performance and recognized for the value you bring to our business.

In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future.

Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being.

Plus, we offer:

Support and coaching from some of the most engaging colleagues in the industry
Learning opportunities to develop new skills and progress your career
The freedom and flexibility to handle your role in a way that's right for you

Diversity and Inclusion at EY
Diversity and inclusiveness are at the heart of who we are and how we work.

We're committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging.

From our actions to combat systemic racism and our advocacy for the LGBT+ community to our innovative Neurodiversity Centre of Excellence and Accessibility initiatives, we welcome and embrace the diverse experiences, abilities, backgrounds and perspectives that make our people unique and help guide us.

Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

EY | Building a better working world
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in