Administrative Assistant - Surrey, Canada - Allteck Limited Partnership

Allteck Limited Partnership

Verified Company

Surrey, Canada

6 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Allteck Limited Partnership is an electrical utility contracting company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors.

We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong.

Allteck is leader in its field, since 1982 our continuously expanding company has provided highly specialized, innovative services, which consistently increase in demand.

Corporate stability, equal opportunity, excellent salaries and benefits in a culture that embraces growth through training and education, are just a few things that make working at Allteck so great.

We offer benefits from day one, 3 weeks paid vacation, a health and wellness initiative and much more

We rank amongst the Best Small And Medium Employers In Canada because we carefully select our team, we take care of each other and the communities we serve.

As a subsidiary of Quanta Services, a group of companies known as the leader in integrated infrastructure solutions, we are part of a global network working throughout North America, Latin America and Australia.

Allteck is seeking an
Administrative Assistant to join our team in
Surrey

Role:

The Administrative Assistant, reporting to the Executive Assistant, will be the first point of contact for visitors and callers to our Corporate Head Office.

This role will perform a variety of duties in support of company administration such as operating the switchboard, processing mail, and monitoring reception.

This role will also be responsible for a wide variety of administrative duties in support of the Executive Assistant, Executive Management Team (EMT) and other senior management.

Responsibilities:

Perform all duties required while fostering a positive team environment that is focused on exceptional service for both internal and external clients
Present a positive and professional image of the organization to all visitors, suppliers, telephone inquiries, and other interactions
Manage switchboard by screening incoming calls and forwarding to the appropriate departments, or taking messages when required
Help maintain workplace security by issuing, checking, and collecting badges, maintaining visitor logs and directing clients as needed
Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
Administer and manage inbound/outbound mail and couriers including opening and distribution
Work with our IT department to maintain all office equipment such as copiers, printers, and postage machines
Ensure reception, meeting rooms, coffee stations and kitchen areas are maintained and kept in tidy and presentable manner and have all necessary supplies
Maintain the stationery supply room by keeping supplies stocked at the proper levels and the room neat and tidy
Complete Visas, personal expenses, receipts, and other coding as required
Retrieve and maintain documents from electronic and hard copy filing system
Provide direct administrative support to the Executive Assistant and the Executive Management Team (EMT)
Assist with travel arrangements, and reservations for senior management and executive management team
Assist with the coordination of meetings, seminars, workshops, special projects, and staff events
Prepare draft reports, background documentation, and research; in Word and Excel, as well as prepare presentations using PowerPoint, Adobe
Maintain confidential records when compiling information from a variety of sources
Perform other related duties as assigned

Education, Training and Experience:

Grade twelve education and two to four years of recent related experience, or an equivalent combination of education, training, and experience
Administrative postsecondary training or Administrative Professional Certificate is considered an asset
Experience working with executive and senior management is considered an asset
Marketing experience an asset

Skills and Abilities:

Excellent written and verbal communication skills with all levels of the organization
Superior telephone manners and customer service skills
High standards of ethics and confidentiality to handle sensitive information
Ability to contribute positively to the team as well as the entire organization
Willingness to jump in to help other departments when needed
Knowledgeable and proficient use of computers (PC) and computer software programs (Microsoft Suite, including Word, Excel & Teams)
Ability to work independently and in cooperation with others
Ability to operate office related equipment
Strong time management and organizational skills
Strong attention to detail
Ability to work in a high paced environment
A forward thinker with strong problemsolving skills and the ability to think outside the box
Ability to adapt to an everchanging environment
Ability to be flexible in te