Operations Administrative Assistant - Edmonton, Canada - FET - Global Heat Transfer

Description

About FET
FET (Forum Energy Technologies, Inc.) is a global company, serving the crude oil, natural gas, and renewable energy industries.

FET is headquartered in Houston, TX with quality manufacturing, efficient distribution, and service facilities conveniently located to support the major energy-producing regions of the world.

Forum's products and services range from the underwater reservoir to the refinery, from the sea floor to the above ground transportation line.

We pride ourselves on giving you a comprehensive offering of solutions to maximize your operations and improve your bottom line.

Our customers are our partners and we work with them to solve their ever-changing challenges.


Summary

Job Duties/Responsibilities

• General office administration including:
• Answer and direct all phone inquiries (multiline phone system)
• Greet visitors, maintain visitor logs and records
• Provide site orientations to visitors
• Maintain office files, electronic and paper
• Data entry (alphanumeric)
• Distribute mail, faxes, and office deliveries
• Take, prepare, and distribute meeting minutes
• Prepare outgoing mail using electronic postage machine
• Assist with business travel arrangements
• Maintain office supply inventory including stationary, coffee and cleaning products
• Complete office sanitation, based on determined schedule
• Photocopier/fax machine and phone system administrator (maintenance/troubleshooting)
• Preparation of employee expense reports for submission
• Time Management administration
• Review and edit for accuracy in UKG
• Input job hours
• Assist and maintain Time off request forms
• Update PTO tracking spreadsheet
• Prepare service and DPF reports
• Process CRN Control Sheets and Documents
• Customer invoice distribution and upload electronic and via post
• Electronically forward cheques/credit card charges to TSC
• Update weekly dashboard/sales reports
• Process receiving and landed costs
• Assist with operational reports as required
• Availability to work overtime as the business requires
• Other duties as assigned.

Skills/Knowledge

• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Ability to think analytically with an attention to detail
• Capable of prioritizing tasks
• Comfortable working in a fastpaced environment
• High degree of reliability and professional ethic.

Education

• High School Diploma preferred.

Experience

• 3+ years in an office administrative support role or similar
• Proficient with Outlook, Word, Excel, PowerPoint
• Prior experience with an ERP system considered an asset.

Job Types:
Full-time, Permanent


Salary:
$20.00-$25.00 per hour


Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Onsite parking
• Paid time off
• RRSP match

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• Overtime

Supplemental pay types:

• Overtime

pay


Ability to commute/relocate:

• Edmonton, AB T6B 2N1: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative: 3 years (preferred)

Microsoft Excel: 1 year (preferred)
Microsoft Office: 2 years (preferred)


Work Location:
In person