IT Asset and Vendor Specialist - Waterloo, Canada - Equitable Life of Canada

Equitable Life of Canada

Verified Company

Waterloo, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At Equitable Life of Canada, we realize that your work life is not just about performing a job; it's about being part of a workplace that helps you grow and reach your full potential.

Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and customer-responsive staff.

Join Equitable Life today.

Position Title:

IT Asset & Vendor Lead

Reports To:
Manager,
IT Asset, Financial & Vendor Management

Department:

IT

Term:
Permanent Full-Time

Work Arrangements:

We are currently working remotely, and we will be moving to a hybrid model when our office renovation is complete (approximately November 2023), coming into the office a minimum of 2 days per week, every other week on designated days.

The Opportunity:
Equitable Life is growing We are looking to add a Lead
IT Asset & Vendor Specialist to our Corporate
IT team
This is an exciting opportunity to join one of the Waterloo Region's Top Employers for 2023

What you will be doing:

Define, establish and implement policies throughout the enterprise to ensure all
IT assets are managed properly to meet all necessary compliance, costeffectiveness, and functional needs
Formulate and implement processes and procedures for tracking and analyzing technical and financial data of company software, hardware, and equipment from requisition through retirement
Develop, implement, and train processes and procedures for the tracking of
IT assets
Track, maintain, and analyze copies of software licenses, warranties, maintenance agreements, and vendor contracts
Ensure all software and hardware serial numbers or identification information is updated and maintained within configuration management database system (CMDB), and ensure information is uptodate, accurate, and auditable
Perform inventories and usage monitoring of all
IT assets and record all findings, changes, physical location, and incidences of support
Explore opportunities for maximizing or exploiting unused or partially used
IT assets to achieve full efficiency and ROI from company resources
Conduct and report
IT asset reconciliation and audit activities on a timely basis, including financial, licensing, warranty, and maintenance/support contract information
Compare warranties, maintenance agreements, and vendor contracts to assist with asset upkeep, upgrades, repair, and replacement
Define, establish, and implement enterprise vendor management policies, processes, and operations to ensure the organization meets regulatory, governance, and internal controls and best practices
Define and manage the vendor health and risk management processes and operations
Develop and maintain enterprise reporting and benchmarks about all aspects of the vendor management process and the vendors under contract
Directly support vendor management processes and needs as they pertain to other company processes such as contracting, legal, compliance, audit, and risk management
Define, establish, and implement enterprise technology procurement policies, processes, and operations to ensure to organization obtains fair and full value in the acquisition of technology services, systems, and capabilities
Lead and/or participate in competitive bidding processes for enterprise technologies and other company needs as deemed necessary
Provide analysis and insight into the purchasing selection process to assist key stakeholders in making good decisions
Recommend, implement, and maintain
IT asset, vendor, and procurement management platforms or systems to maintain an efficient and effective mechanism to track purchases, value, expenditure, and compliance

What you will bring:

Minimum 6 years experience in
IT; 3+ years in a senior
IT asset management role
Bachelor's degree or equivalent combination of education and experience in the following or related discipline: computer science, computer systems engineering, software engineering, legal/compliance, finance
Certified Software Management Professional and/or Certified Hardware Asset Management Professional through IBSMA, SIIA, IAITAM, or BSA
Certified procurement professional (e.g. CIPS)
ITIL v3 Foundations certification a strong asset
Strong leadership skills and ability to excite, coach, and motivate others
Expert knowledge and experience in the planning, management, and analysis of enterprise
IT assets
Expert knowledge of controls and frameworks as they pertain to the management, governance, and compliance of
IT assets, systems and services
Expert/advanced knowledge and experience in enterprise technology procurement processes and frameworks
Expert/advanced knowledge and experience in the full lifecycle of vendor management
Expert knowledge and capabilities in software tools related to hardware and software asset management and vendor management toolsets (ServiceNow preferred), and general financial management and reporting sys