Executive Assistant - Calgary, Canada - Alberta Mortgage Brokers Association (AMBA)

Description

Executive Assistant

Role Description
Reporting to the CEO, this role is responsible for providing executive support to the CEO for all day-to-day activities.

As part of a small but dynamic and efficient team, you will have the opportunity to be creative and innovative and make a difference for our industry members and stakeholders.

We offer a competitive not-for-profit salary, professional development opportunities, and an incredible benefits and wellness package.

This is an amazing opportunity for someone who wants to support a values-driven CEO and be part of a high-performing team in the execution of AMBA's strategic plan.

Who We Are
The Alberta Mortgage Brokers Association (AMBA) is the collective voice of the mortgage brokerage industry in Alberta. AMBA develops a standard of excellence for its members through advocacy, education, information, and networking. AMBA promotes an ethical and sustainable mortgage industry for consumers and industry members.

Founded in 1975, AMBA is an independent, not-for-profit organization dedicated to highly ethical business principles and advancing the industry's high integrity and professionalism.

• Diversity & Inclusion:_ AMBA values the diversity of the people it hires and serves. Diversity at AMBA means fostering a workplace where individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person's talents and strengths.

For interested applicants, we encourage you to visit both the AMBA website and our ongoing social updates to see AMBA in action.

Who You Are
You are
internally motivated, dependable, detail-oriented, and an exceptionally
high achiever in your professional and personal life.

You are a
master organizer with exceptional time management skills who can
work independently on projects from conception to completion.

You
excel under pressure, handling a wide variety of activities and responsibilities. You are
trustworthy and handle confidential matters with discretion. You enjoy developing
strong relationships with your co-workers and stakeholders, and loyalty is an important value to you.

You are
adaptable - there isn't much that throws you off your game, and you thrive on
being proactive and coming up with solutions for any challenges that come your way.

You
enjoy being busy and challenged, and "that's not my job" is not in your vocabulary. In addition to your stellar work ethic, you also
love to laugh and celebrate the wins in life.

• Can nerd out on excel and teach the team a few tricks when needed
• Understand the awesomeness of colourcoding Outlook calendars
• Can differentiate when perfection is required vs. when "done" is good enough
• Have experience with meeting minutes and committee/Board of Director support
• Have flexible schedules that allow for occasional travel in and outside of Alberta
• Have very strong writing and communication skills
• Values working somewhere where collaboration is the norm and feedback is encouraged and listened to
• Have a great sense of humour to match a strong work ethic

Key Role Accountabilities

Executive Assistant duties include but are not limited to:

• Managing the calendar of the CEO
• Scheduling and organizing Board meetings
• Preparing and distributing packages for Board meetings
• Managing CEO travel and expenses
• Supporting the CEO with HR recruitment
• Assisting in the development of process and policy manuals
• Managing external stakeholder communications
• Spearheading teambuilding activities and celebrations
• Personal duties as required to maximize the CEO's efficiency

Office Management duties include but are not limited to:

• Ordering supplies
• Being the point of contact with our leasing company
• Office organization
• Liaising with our IT partners and other thirdparty contractors
• Being the first point of contact for members and stakeholders
• Ensure the kitchen is ALWAYS wellstocked with candy (and occasionally healthy stuff too)

Committee support duties include but are not limited to:

• Participating as a Staff Liaison on assigned committees
• Managing all committee scheduling
• Drafting committee agendas and preparing/distributing meeting minutes
• Keeping all committee files organized and up to date
• Managing the member volunteer program

Benefits of Working at AMBA

AMBA is committed to fair and equitable compensation for our entire team - both financially and in opportunities to grow in their careers.

Along with regular salary reviews, professional development opportunities, and a dedicated budget to support both cost-of-living and performance-based salary increases annually, AMBA also offers the following in our commitment to the overall well-being and happiness of our team:

• Unlimited mental health days
• 10 paid sick days annually
• 14 additional annual paid sick days for COVIDrelated illnesses
• Paid time off (that