Community Education Program Assistant - Williams Lake, Canada - Thompson Rivers University

Thompson Rivers University

Verified Company

Williams Lake, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Performs a wide range of program assistance and administrative support including registration and receptionist services related to the delivery of Community Education and Workforce Development (CEWD) courses and programs.

MAJOR DUTIES & RESPONSIBILITIES

Liaises with the supervisor and other TRU Departments to assist with program planning and delivery.
In coordination with other team members, supports programs and workshops by collaborating on deliverables, ensuring materials are available, and coordinating shared equipment.
Prepares and maintains course setup, class lists, course reconciliations, and course completion requirements.
Secures sufficient facilities, and ensures supplies and resources are available for course delivery and instructors within current TRU procedures.
Prepares a variety of documents including correspondence, contracts, evaluation summaries, curriculum preparation, and memos.
Maintains the department database of statistical course information, instructors, contract agencies, and stakeholders.
Sets up and maintains filing systems (paper and electronic).
Assists with financial reporting including tracking expenses and providing financial updates on course deliveries. Also makes travel arrangements for instructors to travel to various communities.
Maintains the web page, and social media accounts and assists with online and pprint advertising.

REPORTS TO
Community Coordinator

QUALIFICATIONS

EDUCATION:

Grade 12 plus a oneyear Business certificate or equivalent

EXPERIENCE:

Two years' related experience, including one years' experience in program delivery and one years' experience with Microsoft office and website software

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

Ability to perform electronic word processing at 60 wpm and data entry
Ability to deal courteously and tactfully with students, staff and members of the general public
Ability to communicate effectively both verbally and in writing
Ability to operate related equipment
Must be fluent in database, desktop publishing, spreadsheet, and word processing software
Proven ability to work independently as well as part of a team
Ability to plan, organize, and prioritize tasks and meet deadlines while maintaining accuracy and attention to detail
Class 5 driver's license

WORKING CONDITIONS