Project Controls Coordinator - Toronto, Canada - Toronto Transit Commission (TTC)

Description

JOB INFORMATION
Requisition ID: 9195
Number of Vacancies: 1
Department: Renewable Energy Programs Department
Salary Information: $80, $100,245.60
Pay Scale Group: 8SA
Employment Type: Regular
Weekly Hours: 35 Off Days: Saturday and Sunday Shift: Day
Posted On: March 4, 2024
Last Day to Apply: March 15, 2024
Reports to: Head, Renewable Energy Programs

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

Career Opportunity

Looking for a new and exciting job opportunity? We are looking for a Project Controls Coordinator to join our team

What You Will Do

• Reporting to the Head, Renewable Energy Programs, This position is mainly responsible for project, program and portfolio control activities including budget preparation, cost control, risk management and scheduling, as they relate to a variety of capital projects and operating budget activities for the designated Department. Responsible for various planning, analyzing/monitoring and reporting functions for cost, risk and schedule management.
• You will be responsible to provide key project cost and schedule management support for the section's multi-million-dollar capital and operating budgets through various preparation, planning, analysis/monitoring and reporting functions.
• You will develop planning systems required to demonstrate how projects will be executed and controlled.
• You will analyze and monitor project cost and schedule performance ensuring projects achieve planned objectives while minimizing exposure to risks.
• You will also provide input in the development of departmental policies, procedures and progress standards for project planning, cost, risk and schedule control.
• In addition, you will provide project cost, risk and schedule information to the Senior Staff members on a regular basis.
• You will ensure the timely reporting of project/program costs, risks and schedule performance to facilitate effective decision-making.
• You will prepare and ensure applicable inputs for project cost/financial data, budget forecasts, schedules, and contract management documentation.
• You will review and validate all work requests ensuring conformity to project work plans and budgets.
• You will develop and assemble monthly reports, comparing current actual costs with budget costs, comparing current progress with work plan schedules, co-ordinating the investigation and explanation of variances, and forecasting significant variances and trends through monthly Project Status Reports (PSR) and Departmental Progress Reports (DPR).
• You will perform communication and liaison with consultants, contractors and internal teams to resolve issues relating to project controls reporting, and to ensure consistent alignment of project data
• You will create and maintain assets inventory list and reporting on a monthly basis.
• You will be required to participate in the TTC's Customer Service Ambassador Program

Skills

• Use office technology, software and applications
• Apply accounting principles and practices
• Apply analytical skills
• Understand and apply relevant laws and regulations
• Manage projects
• Demonstrate specialized expertise and knowledge in the assigned field

What Qualifications Do You Bring

• Your educational background will consist of completion of a university degree or college diploma in Business Administration, Math, Accounting or related discipline, combined with relevant experience gained in cost and scheduling control for large multi-disciplined projects and maintenance systems.
• Additionally, a certification as a Project Management Professional (PMP), Certified Cost Professional (CCP), Planning & Scheduling Professional (PSP), Project Risk Management Professional (PRMP) is considered as a definite asset.
• Your application will entail extensive knowledge of cost controls, risk management and scheduling techniques and must be proficient in the use of computer based scheduling systems and other computerized applications related to the work (examples include MS Project Online, Maximo, Primavera, MS Office etc.)
• Your application will demonstrate comprehensive knowledge of maintenance principles, standard accounting principles, practices and methods required for capital and operating budgets preparation and project appraisal principles.
• Your application will also reveal good knowledge of the concepts and practices relating to project controls and project management systems.
• You must also possess sound judgement; proven analytical, problem-solving and decision-making skills; strong organizational, interpersonal, verbal and written and communication skills.
• Your application will also demonstrated ability to successfully prioritize conflicting demands.
• Your application will demonstrate ability to co-ordinate with others in order to accomplish objectives.
• You must have or obtain knowledge of the TTC's budgeting process/procedures and relevant cost control and financial systems.

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of the TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues' well-being.
  

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at Any information received related to an accommodation will be addressed confidentially.

The TTC's policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.