Receptionist/office Clerk - Calgary, Canada - Calgary Board of Education

Calgary Board of Education

Verified Company

Calgary, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Mission:

Competition Info:

Competition Close Date:
Thursday, June 22, 2023

Calendar: 10 Month Traditional

Salary:
Staff Association Grade B, $ $23.62/hour

FTE:
0.8571, 30 hours/week

Position Description:

Responsibilities

Serves as receptionist, receiving clients on the telephone or in person. Screens calls and refers callers to appropriate resources within the area. Provides factual information or refers inquiries to appropriate staff as necessary. Directs visitors to the appropriate department.
Provides secretarial and clerical support. Prepares general correspondence, reports and other related documents as required. May arrange meetings, conference rooms and catering. Assists with the maintenance of recording and filing systems.
Receives, processes and distributes incoming and outgoing mail according to established procedures.
Performs other related duties such as photocopying, recording meeting minutes, ordering supplies, faxing, etc. as required.

Qualifications
Education and Experience

High school completion
Three to six months of related office experience
Completion of related recognized postsecondary courses in Office Administration or its equivalent is preferred
Other equivalent combinations of directly related postsecondary education and directly related experience may be considered

Demonstrated Skills and Competencies

Accurate data entry skills
Strong customer service orientation
Good time management, prioritization, multitasking and organizational skills
Good ability to adapt and manage change
Very good verbal and listening (telephone and inperson) communication skills combined with very good interpersonal skills
Professionalism, tact, courtesy and diplomacy skills
Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
Good problemsolving and good decision making skills
Use of appropriate judgement in a framework of predetermined methods, protocols and procedures
Trustworthiness, integrity, dependability and reliability
Personal suitability.

Conditions of Employment:

Police Information Clearance:

Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.

Be Part of Our Success:

A career with the CBE offers incredible opportunities, rewards and supports.