Administrative Assistant - North Bay, Canada - CTS Canadian Career College

CTS Canadian Career College

Verified Company

North Bay, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Hours of Work:40 Hours Per Week

Job Status:
Full-Time, Permanent

Wage:
$17 - $19 per hour

Location:
North Bay, Ontario

Competition Number:

Job Summary

The Administrative Assistant is responsible to be the principle point of contact for the organization for phone calls and visitors.

They are also responsible to provide support to various managers within the organization.

1.0 Answer telephone enquiries and relay telephone calls when working in office

2.0 Greet visitors, ascertain nature of business and direct appropriately

3.0 Process the Point of Sale system and prepare weekly bank deposits

4.0 Order office supplies and maintain inventory

5.0 Responsible for the shipping and receiving

6.0 Receive payments and issues receipts for student transactions

7.0 Record and prepare minutes of meetings

8.0 Act as back-up for the Registrar, Financial Accounts Administrator, Financial Aid Officer, and Admissions when directed

9.0 May compile data, statistics and other information to support research activities

10.0 Enter lead information into GOLDMINE when required

11.0 Receive walk-in leads

12.0 Schedule appointments

13.0 Follow-up for appointments

14.0 Photocopy and collate documents for distribution, mailing and database systems

15.0 Send and receive messages using facsimile machine

16.0 Maintain filing systems and controlling confidential materials and documents

17.0 Help with keeping Goldmine records clean and in proper order. This requires constant monitoring and fixing of items such as format phone numbers, proper classification of Customer Type and Career Choice fields

18.0 Submit progress reports to funding agencies as required, including invoice, transcript, and record of attendance

19.0 Respond to head office enquiries

20.0 Register complaints and arrange appropriate meetings to resolve issues

21.0 Plan, prepare, and carry-out graduation ceremonies

22.0 Create and maintain current, incomplete, and graduated student transcripts

23.0 Provide attendance sheets for instructors on a weekly basis

24.0 Verify action plans are submitted based on student absences

25.0 Advise program coordinators when student hours are missing

26.0 Assist the instructors with Appendix H's to ensure compliance with the ministry

27.0 Send grades sheets to instructors

28.0 Enter student placement hours on AGAR

29.0 Review AGAR and inform proper personnel of any issues or discrepancies

30.0 Close the Academic files for incomplete and graduated students

31.0 Assist with exit evaluations

32.0 Input course evaluations

33.0 Other duties as assigned

Qualifications

Education_

College Diploma in Office Administration, or related field is preferred.

Experience_
Knowledge _
Familiar with Career Colleges
Ontario Career Colleges Act
Accessibility of Ontarians Disability Act
Customer Service Standard
Skills_
Microsoft Office Suite
Google Suite; Mail, Drive, Calendar, Meet
WhatsApp
Abilities_

Bilingualism

English and French is considered an asset but is not required
Typing speed of 40 WPM with a minimum of 92 percent accuracy
Always conduct yourself professionally
Communicate with internal staff

Working Conditions

Position location: North Bay, Ontario
Work environment: Office position
Hours of work: 40 hours per week
Schedule of work is typically 8:30am 5:00pm

Compensation

APPLICATION PROCESS
CTS Canadian Career College and Modern College of Hairstyling and Esthetics is an equal opportunity employer.

Job Types:
Full-time, Permanent

Salary:
$17.00-$19.00 per hour

Expected hours: 40 per week

Benefits: