Legal Secretary - Toronto, Canada - Ministry of the Attorney General

Ministry of the Attorney General

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you a legal go-getter? Can you hit the ground running? Then bring your strong legal secretarial and administrative skills to the Ministry of the Attorney General, Office of the Public Guardian and Trustee, where a challenging opportunity exists for a knowledgeable, organized and experienced individual to provide support for the Litigation, Estates, Charities, Corporate and Client Service lawyers.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code.

Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: You will:

provide secretarial services to busy counsel including preparing a wide range of legal documents

- schedule appointments and meetings
- prepare original and routine correspondence
- maintain filing and log systems
- prepare expense claims
- make travel arrangements
- prepare legal invoices from docketing and billing software

How do I qualify?:

Legal Administrative Knowledge:

- you have knowledge of legal formats, terminology, reference, and phraseology to accurately prepare complex legal documents from precedents or information provided by lawyers
- you have knowledge of legal office methods, rules of civil procedure, court administration practices and procedures and relevant federal and provincial statutes to provide specialized secretarial and administrative services to lawyers

Communication and Organizational Skills:

- you demonstrate oral and written communication skills to prepare correspondence and transcribe material
- you have excellent organizational skills to meet deadlines, follow-up on outstanding issues and ensure appropriate action is taken

Computer Skills:

- you are proficient with MS Office Suite, legal docketing and billing systems, and computerized databases for case management to prepare legal invoices, legal documents, letters, memoranda and reports, and track all legal documents and correspondence

Additional Information:

Address:

1 English Temporary, duration up to 12 months, 595 Bay St, Toronto, Toronto Region, Criminal Record Check
1 English Permanent, 595 Bay St, Toronto, Toronto Region, Criminal Record Check

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions

-
Schedule:

3.7
Category:
Administrative and Support Services
Posted on:
Wednesday, April 10, 2024
Note:

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.