Human Resources Coordinator - Kingston, Canada - Bayshore HealthCare

Bayshore HealthCare

Verified Company

Kingston, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Human Resources Coordinator - Under the direction of the Human Resources Business Partner, completes day-to-day human resources activities within Integrated Care Solutions (ICS) and collaborates in relevant National Service Centre initiatives.

Work Location :
Windsor Retirement Home; 24 Park Crescent, Amherstview, ON K7N 0C3. In this position you'll work
In person, 5 days Monday to Friday in office

DUTIES AND RESPONSIBILITIES

HR Administration

Prepare and maintain materials for meetings, training, and Human Resources team
Maintain Field employee human resources files such that all required documentation, including copies of current professional registration, probationary and annual performance reviews, supervisory reports, and continuing education documentation are included.
Process terminations and/or resignations and LOA's in compliance with Bayshore policies, procedures, and HR systems.
Compose monthly employee newsletter.
Maintain Field employee human resources files in conjunction with the Human Resources Business Partner and ensures that Certifications, documentation, final performance reviews and/or exit interviews, etc. are included.
Maintain accurate issuing, tracking and when applicable, the return of key fobs / security / photo cards.
Works with the Payroll and Benefits Coordinator(s) with regards to employee payroll and benefitsrelated inquiries and assist employees to complete forms.
Handle all requests verification of employment; refer difficult situations to the HRBP or immediate supervisor.
Monitors the ICS HR Mailbox multiple times throughout the day to assign tasks to the applicable HR Coordinator / HRBP / etc. and responds to inquiries as related to the role of the HR Coordinator.
Participants with the Employee Advisory Committee by attending meetings, taking minutes, creating proposals to be brought to the management team, etc.
Supports the CHW program (in applicable locations) with monitoring progress, transferring files and ensuring they are transitioned into the location in a supportive and informative manner by attending meet and greets, answering questions and tracking progress.
Maintain current knowledge of provincial legislation relating to Employment Standards, Human Rights, Workplace Health and Safety, and Labour laws; assist to handle real or suspected violations of legislated requirements.
Support coop/ student placements
Participate in ongoing internal and/or external continuing education activities.
Adhere to Bayshore Policies and Procedures and educate employees as required, including answering general policy related questions.
Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
Communicate regularly with manager as well as other HR Coordinators to review best practices and ongoing process improvements.
Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
Promote a workplace culture of support, collaboration, passion and inclusiveness.
Other duties as assigned.

Peoplesoft

Update/ Change actions for field staff, including but not limited to:
Change of phone / address
Emergency contact information
Employment status
Reporting structure
Monetary changes based on performance or other increases, or change of position
Enter employee credentials under Person Profiles
Run reports for CPR, N95 and Nursing license, ensure all credentials are up to date
Run and prepare reports for various reason at the request of the HRBP
Daily user with HRIS system ensuring all information retained is accurate and up to date
Responsible for working with the Talent Acquisition team to transition new hires from Taleo (or other designation recruiting software), to Peoplesoft
Process terminations, resignation and LOA's and all other internal tracking as necessary

Procura

Input new hire information
Input service requirements for staff
Process terminations, resignations, LOA and all other internal tracking as necessary

Operations Support and Reporting

Run the probationary period report on a monthly basis
Set up probationary review meetings, assist Managers will completing the assessments and save to employee file
Monitor attendance of highrisk employees and communicate via monthly reports to Managers

Onboarding