HR Administrative Assistant/office Coordinator - Cambridge, Canada - The AIL Group of Companies

Description

• Maintain accurate and uptodate employee records, including personal information, employment history, and performance evaluations.
• Ensure compliance with data protection regulations and internal policies regarding recordkeeping.

• Assist with job postings on various platforms.
• Facilitate the onboarding process for new hires, including paperwork, orientation, and training logistics.

• Participate in HR projects and initiatives, such as employee engagement programs, diversity and inclusion efforts, and process improvements.
• Contribute to the development of HR programs and policies.

• Manage office facilities, including space planning, maintenance, and repairs.
• Coordinate with vendors and suppliers for office equipment, supplies, and services.
• Ensure a clean, safe, and comfortable work environment for employees.

• Develop and implement office policies and procedures to streamline operations and improve efficiency.
• Maintain office inventory and equipment, including ordering supplies and overseeing maintenance.
• Troubleshoot and resolve officerelated issues as they arise.

• Assist with budgeting and expense tracking for officerelated expenditures.
• Process invoices, purchase orders, and expense reports in a timely manner.

• Oversee daytoday administrative tasks, including managing correspondence, answering phone calls, and handling inquiries.
• Coordinate meetings, appointments, and travel arrangements for executives and staff members.
• Assist with document preparation, formatting, and proofreading.

• Degree in business administration, human resources, communications, or a related field
• 25 years of work experience in an administrative/office management role
• Proficiency in MS Office Suite and office management software.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage time effectively.
• Problemsolving skills and ability to handle challenges in a fastpaced environment.

• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Detailoriented: Capable of carrying out a given task with all the details needed to get the task done well