Human Resources Coordinator, Faculty Matters - Vancouver, Canada - University of British Columbia

University of British Columbia

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 4 (Gr8)

Job Title

Human Resources Coordinator, Faculty Matters

Department

Human Resources Support | Department Mechanical Engineering | Faculty of Applied Science

Compensation Range

$4, $4,953.00 CAD Monthly

Posting End Date

December 6, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

Due to training and communication needs, this is a 100% inperson role on UBC Vancouver's Point Grey campus throughout the probation period, with very limited hybrid work permitted after completion of probation (maximum 1 day / week). This position is eligible to request a 9day fortnight schedule after six months in the role.
The Department of Mechanical Engineering is a midsized academic unit on the Vancouver Point Grey Campus, on the unceded traditional territory of the Musqueam people. It has more than 500 undergraduates, 200 graduate, 40 faculty, and 20 core staff. It Is known for outstanding learning opportunities at both the undergraduate and graduate level, and as a fulfilling and welcoming place to work.
All of our work is shaped by our values: professionalism and integrity; scholarship and teaching excellence; commitment to students; partnerships and collegiality; initiative, innovation, and willingness to change; community, the environment, and sustainability. We hold these values as an integral frame of reference to inform our decisions and actions at every level and in every situation.

Provides the coordination and administration of Faculty Matters & Human Resources functions of a complex nature within the Department of Mechanical Engineering.

The position oversees complex HR processes such as faculty promotion and tenure processes, faculty salary increase process and manages the appointment and immigration processes for all faculty appointees.

This position is responsible for coordinating all Human Resources functions related to faculty affairs and providing senior level confidential administrative support to the Department Head ifor recruitment, hiring, appointment and reappointment processes for faculty affairs within the Department.

Organizational Status

Reports to the Manager, Human Resources. Works as a member of the Department of Mechanical Engineering Administration team.

All members of the team support each other and will have tasks assigned and/or distributed as necessary by the Manger, Human Resources.

Liaises with staff in the Dean s office, central Human Resources, Faculty Relations, Payroll and IT.

Work Performed

Coordinates the Department s appointment, reappointment, promotion and tenure (ARPT) process with the Head and Manager,Human Resources, intereting policies and procedures set by Faculty Relations and Faculty of Applied Science. Maintain full knowledge of agreements and established procedures at all levels, ensuring these are followed. Gathers information, schedules review meetings, tracks progression and monitors tenure clock for each faculty member. Maintains schedule and provides ARPT timelines to the Head and committees as they approach. Solicits and collects relevant documents, arranges meetings prepares correspondence, and prepares dossiers for submission to the Department ARPT Committee (full and sub committees), Dean and the Senior Appointments Committee (SAC).
Maintains a schedule for periodic reviews for fulltime faculty members based on solid knowledge of The Agreement on Conditions of Appointment for Faculty; arrange necessary meetings. Arrange the informal annual reviews of faculty members. Collect and file annual reports of faculty members for merit.
Monitors the online Student Evaluation of Teaching (SEoT) data, working with the Head on the faculty teaching evaluations. Ensures timely delivery of teaching evaluations, Head s comments and follow up sessions. Analyze the faculty teaching evaluation statistical data; generate and compile reports for the Head.
Coordinates Faculty hiring process: place recruitment advertisements, handle confidential sensitive information from applicants and referees, compile and organize applicant dossiers, initiate invitations, plan itineraries, coordinate applicant visits, plan/coordinate travel and accommodation, distribute dossiers to search committee and assist in preparing documentation for HRSDC approval of foreign appointees, assists with documentation for Labour Market Impact Assessment for foreign hires as required
Coordinates appointments and re