Administrative Clerk - Hamilton, Canada - City of Hamilton

City of Hamilton

Verified Company

Hamilton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Part time

Description

About the City of Hamilton

Contribute to the City of Hamilton, one of Canada's largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

JOB POSTING
JOB ID #: 21443

Administrative Clerk - Farmer's Market
Planning & Economic Development
Economic Development
77 York Blvd.

NUMBER OF VACANCIES:
1 Part-Time Regular

UNION/NON-

UNION:
CUPE Local 5167 Inside

HOURS OF WORK:
Up to 25 per week

GRADE: B
SALARY/

HOUR:
$ $23.615 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/

LENGTH:
Permanent

Job Description ID #: 7368

SUMMARY OF DUTIES
Reports to the Manager, Hamilton Farmer's Market, by providing secretarial and administrative duties for Manager, including confidential matters. Available to work flexible hours including ALL Market days Wednesday's, Thursday's, Friday's and Saturday's).

GENERAL DUTIES
Provides confidential administrative support to Manager, Hamilton Farmer's Market.

Assume responsibility for all routine administrative details within the administrative office.

Process all incoming mail by sorting and distributing as appropriate, maintaining confidentiality when necessary to do so.

Operate office equipment such as fax machine and photocopy machine and provide support for equipment to staff.

Provide administrative duties related to the Board of Directors' monthly meetings such as preparing appropriate documentation and agendas, meeting calendar invites, room booking, food & beverage, and minute taking.

Assists in the monitoring of 'aging reports' and the collection of Hamilton Farmers' Market fees from stallholders, and liaise with Accounts Receivable staff where necessary.

Provide periodic reports as required to the Market Manager on the status of Accounts Receivable.

Assists with on-site property management by reporting maintenance requests to the Facilities Management.

Record and input timesheets and absences for Market staff in Peoplesoft.

Work with Market Manager to produce and circulate vendor newsletter.

Order & maintain office supply inventory for the department. Order and maintain cleaning supply inventory for the department.

Calls security for market situations.

Process and record merchandise, gift card, and Market Cart rental fees through the POS system and generate reports for monthly bank deposits.

Perform cash handling as per policies and procedures. Complete cash handling deposits as required at the beginning of each month. Balance petty cash.

Ensure timely processing of cheque requisitions and petty cash requisitions, and review of same for accuracy of descriptions and account numbers.

Receive, verify and code invoices in Webcentre, ensuring all deadlines for payment are met.

Track, analyze and generate reports on customer traffic data.

Maintain tidy presentation of the Market Office.

Perform other related duties as assigned.

QUALIFICATIONS

Previous business experience in administrative duties normally acquired through a combination of education and relevant experience.
Previous customer service experience.
Thorough knowledge of business English, modern office practices and procedures.
Experience in a computerized environment. Proficiency in Word, Excel, MS Outlook, MS PowerPoint, Internet/Intranet.
Demonstrated attention to detail, time management, and multi-tasking skills.
Must possess initiative and good judgement.
Excellent communication skills to be able to relate readily to public, vendors, and staff; have a pleasant manner, have initiative and the ability to carry out instructions without detailed direction.

THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE

Disclaimer:

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes.

Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination.

The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.

If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.

We invite you to visit the departmental webpage to obtain further information on the culture and business of this department