Executive Assistant, Executive Office - Markham, Canada - Oak Valley Health

Oak Valley Health

Verified Company

Markham, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

Land acknowledgement:

Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island.

The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have lived, worked and existed on this land from time immemorial.

This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands.

Who you are:

You encompass Oak Valley Health's core values and live the words of respect, trust, commitment, compassion and courage
You are a patient and/or client centered individual who performs at an exemplary standard
You are a team player with excellent communication, critical thinking and prioritization skills

What We Need:

As a member of the Executive Assistant team, we are seeking a self-directed, independent critical thinker who is well-organized to provide complex administrative support for the VP, clinical Programs /Chief Nurse Executive.

This role will be supporting a portfolio that includes; clinical programs, Quality, Pharmacy, and Professional Practice. In addition would be supporting board presentations on behalf of the VP.

Exercising considerable judgment you will anticipate, and coordinate the senior leaders professional needs and produce first rate documentation to support them.

To succeed in this role you must have a full understanding of healthcare organizations, hospital policies and procedures, be discreet and professional, able to accept and assume responsibility while making appropriate decisions based in accordance with your role and able to manage multiple high demanding priorities.

Areas of responsibilities include:

Collaborating with internal and external stakeholders to plan, coordinate meetings and materials to ensure to ensure success of the meeting/appointment
Coordinating meetings by organizing and preparing agendas, recording and distributing minutes and the room is set up and all requirements are met
Researching, and developing various draft internal and external correspondence, reports, proposals and presentations
Planning and arranging meetings for large groups
Assisting with various facets of special projects
Maintaining an effective filing system (hard copy and electronic files)
Maintaining the image of the Executive Office by adhering to a professional and consistent standard
Cross coverage for administration support and other duties as assigned by a member of the senior management team

What you bring to the role:

A minimum of 3-5 years of recent relevant executive assistant experience supporting a member of the executive leadership team within a healthcare environment is essential
Post secondary degree or diploma level education in office/administrative management,
Proven record in ensuring confidentiality, integrity, professionalism and diplomacy at all times
Proven MS Office proficiency (Word, Excel, and Powerpoint) required
Proven ability to research and develop power point presentations for the senior team
Demonstrated excellent organizational skills with ability to prioritize tasks and meet deadlines in a fastpaced environment
Superior communication (verbal and written) skills and the ability to effect strong public relations with Board members, staff, physicians, volunteers, community, and government staff
Proven welldeveloped customerservice focus
Demonstrated ability to work both independently and collaboratively within a team environment
Excellent critical thinking skills with the ability to think independently to proactively anticipate the needs of the senior team
Must demonstrate high initiative and efficiency with accurate attention to detail
Demonstrated good attendance and performance record with the ability to maintain this same standard
Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with organization related policies, health and safety legislation and best practices and completing relevant mandatory education as required

Work Schedule:

Compensation:

Band N:
$ $45.76 per hour

Annual Salary:
$73, $89,232 per year

Who we are:

Oak Valley Health is one of Ontario's leading community healthcare organizations.

Across our two sites (Markham and Uxbridge) and Reactivation Care Centre (RCC), we provide high quality, patient-centred care to more than 468,000 patients each year.

We offer diagnostic and emergency services and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children's services.

We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).

Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families w