Office Admin/reception - Langley, Canada - Smythe

Smythe

Verified Company

Langley, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Our firm
Smythe LLP is a leading professional services firm with offices in Vancouver, Langley, and Nanaimo.

Since 1980, Smythe has assisted clients in BC, Canada, and across the border with all their assurance, taxation, valuation, insolvency, and advisory needs.

Smythe's clients include private, public, family-owned, and non-profit organizations.

The firm's diverse team of professionals, comprising 25 partners and over 200 employees, are experts in a wide range of industries, including real estate and construction, mining and exploration, property and casualty insurance, non-profits, and technology.

Smythe is also a member of Allinial Global, one of the largest international accounting networks.

The opportunity

Your day-to-day

General administrative duties include, but are not limited to, opening reception, keeping track of who's in and out of the office, answering and managing incoming calls, liaising with couriers, scanning, faxing, calendar management, meeting room bookings, boardroom setup, ensuring the cleanliness of boardrooms, ordering lunches and other support as required
Maintaining the Firm's phone system, including updates to locals lists, voice mail setup and changing the Firm's greetings before each holiday or office closure
Entering new client information and maintaining uptodate information in our electronic system
Reconciling all courier billings
Ensuring the stationery room is stocked, as well as managing and maintaining the Firm's stationery supplies
Ensuring the kitchens are cleaned and stocked
Communicating with building management to order staff security cards and dealing with them on issues, such as lost cards and access, plumbing problems or burned out lights
Liaising with our external suppliers and providers

What we are looking for

1+ years of experience in an office environment as a receptionist is an asset
Experience in a professional services firm is an asset
Excellent command of verbal and written English, with proven ability to communicate clearly and professionally
Strong knowledge of Outlook, MS Word, and Excel
Excellent client service and interpersonal skills
Professional demeanor
Team player
Selfmotivated and willing to take initiative
Ability to problemsolve
Willing to be flexible and available for overtime as needed
Working hours 8:30 a.m. to 5:00 p.m

You will need to

Attend your primary office location 5 days a week
Occasional extra hours and attendance at events outside the regular workweek
Must be able to lift up to 25lbs

What Smythe Offers
At Smythe, we are committed to the development of our people and a competitive salary and benefits package.

We offer ambitious people opportunities to challenge themselves and advance their career, not only in a technical manner but also in business development and community support.

We're working with a hybrid work style, ask our recruiters for more information.