Accounts Payable Clerk - Kitchener, Canada - City of Kitchener

City of Kitchener

Verified Company

Kitchener, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

Accounts Payable Clerk

(Temporary Full Time for approximately 18 months)

Competition Number

Job Code
0220

Posting Date
November 3, 2023

Closing Date
November 12, 2023 (at 6:00pm)

Job Status
Temporary Full-Time

The
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City of Kitchener is a vibrant and dynamic city of approximately 270,000, in the heart of southwestern Ontario. As the largest municipality in Waterloo Region, Kitchener continues to be poised for development and growth, enhancing its reputation as a leader in city-building and innovation, with nationally recognized strategies to build its neighbourhoods, its digital infrastructure and its diverse economy.
The
-
City of Kitchener is WHERE you want to work Learn more about the top reasons to join us:

Why work at the City of Kitchener

Position Overview:

The Accounts Payable Clerk verifies and processes Trade Accounts Payable (amounts payable to suppliers for goods delivered or services consumed in the ordinary course of business) and provides customer service to vendors and internal users

Responsibilities:

Reviews SAP vendor files through various reports for unmatched invoices, goods receipt documents, purchase orders and field orders in order to ensure appropriate approvals and adherence to the Purchasing Bylaw.
Works with vendors, Supply Services, and departmental staff to follow up on all unmatched documents.
Completes data entry for invoices, ensuring all data has been entered properly; investigates discrepancies.
Requests adjustments to ensure invoices are paid in a timely manner.
Matches weekly cheques (printed cheque payment advices to vendor invoices) and performs a cheque audit of Trade Accounts Payables.
Reconciles monthly vendor statements, ensuring all vendor accounts are current; requests copies of invoices when required.
Ensures proper invoice terms, proper sales tax terms, and discounts are taken when data entering invoices.
Responds to internal and external customer (vendor) inquiries and/or concerns (e.g. invoice concerns, discrepancies).
Contacts and follows up with staff and vendors to resolve and/or clarify outstanding issues.
Performs other related duties as assigned.

Requirements:

Minimum Education and Experience:
Grade 12 diploma or equivalent.
12 years of Accounts Payable experience.

Required Knowledge & Skills:

Advanced knowledge of general ledger (SAP) Accounts Payable module to be able to troubleshoot and problem solve complex accounts payable problems.
Knowledge of general office procedures and accounting principles.
Knowledge of Purchasing By-Law and Sales Tax legislation.
Knowledge of Construction Lien Act for preparing progress/holdback payments on construction contracts.
Ability to process Accounts Payable documents, reconciling applicable vendor statements, and facilitating cheque audit processes.
Time management skills and ability to perform multiple tasks while meeting strict deadlines with minimum supervision.
Communication and interpersonal skills to interact with coworkers, internal departmental staff, customers, and vendors.
Math skills to calculate percentages, discounts, and taxes.
Ability to input information accurately and efficiently to a complex Enterprise Resource Planning (ERP) accounting system.
Must be reliable with a good attitude and employment record.

***
We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please contact Human Resources at

,

or ext. 7261 to make your needs known, so that we can support your full and equal participation throughout the hiring process.

Please note that as per Human Resources Policy _
HUM-HIR_
110, "Employment of Relatives of Staff Members and Elected Officials":_

- "The immediate relatives of staff of the Human Resources Division, all _

Directors,_
General Managers_

- , or the Chief Administrative Officer and Elected Officials shall not be employed by the City in any capacity._

The immediate relatives of all other Management personnel shall not be employed where such employment would be:_
1. within the same Department in the case of permanent fulltime, temporary full_

- time and part-time classifications._

2. within the same Division in the case of students."_

Department
Financial Services

Division
Financial Operations

Union Affiliation
CUPE 791

Number of Positions
1

Hours of Work
35 hours per week, Monday to Friday, 9am to 5pm

Location
**Initial Location