Administrative Assistant - Ottawa, Canada - Canadian Wildlife Federation

Canadian Wildlife Federation

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Your Connection to Wildlife

As one of Canada's largest not for profit leaders in wildlife conservation, research, and advocacy, we are seeking to fill the position

Administrative Assistant, Education Department

Reports to:
Director of Education

Fixed-Term until March 31, 2024

Who we are:

The Canadian Wildlife Federation (CWF) is a national not-for-profit charitable organization dedicated to ensuring an appreciation of our natural world and a lasting legacy of healthy wildlife and habitat.

By spreading knowledge of human impacts on the environment, developing and delivering educational programs, conducting research, promoting the sustainable use of natural resources, and advocating for effective wildlife policy and regulation, CWF strives for a future in which Canada's wildlife is conserved for generations to come.

Position Overview:

Requirements:

Post Secondary Diploma in Business Administration, or relevant discipline, required.
5-7 years' experience in an administrative role preferred.
Strong knowledge of office procedures and practices.
Keen attention to details.
Proficient with Microsoft Outlook Suite (Outlook, Word, Excel, Power Point).
Resourceful and flexible.
Proven organizational and time management skills.
Bilingual (English/French) would be an asset.

Job Duties

Provide direct administrative and office management support to all members of the education team, as directed.
Maintain work schedules and calendars of education management team, particularly the Director of Education.
Assist in the preparation of travel schedules, booking travel arrangements, and making reservations for education team staff.

Working with the Logistics Coordinator, ensure that all Stage 1 supplies are in inventory and support the staff to ensure all materials are shipped in a timely manner for programming.

Working with the Logistics Coordinator, ensure that Canada Service Corps branded materials and other supplies are sent to staff in a timely manner.

Working with the Registrar, ensure that all required certificates and packages are prepared and mailed in a timely manner.
Coordinate logistics of education team programs including meetings, seminars, workshops, special projects, and events.

Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling, and make edits as necessary.

Prepare draft reports, background documentation, and research.
Coordinate office activities.
Troubleshoot and/or escalate office administration issues.
Receive incoming mail.
Review, evaluate, and distribute priority correspondence for education team.
Facilitate communication from other department managers, business unit leaders, and project managers.
Complete expense reports, pay invoices, and other related duties.
Take and transcribe dictation notes.
Prepare and review presentations.
Government grant reporting support.
Other duties shall be assigned as required.

Work Conditions

Manual dexterity required to operate computer and peripherals.
Interacts with employees, various management levels and public at large.
Ability to lift up to 25lbs.
Repetitive work.
Overtime may be required.
Environment can be noisy at times.
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Term

This contract runs until March 31, 2024 pending funding approval.
Based on 37.5 hours per week, Monday-Friday.

Location:
CWF's Head Office in Ottawa, ON with work-from-home flexibility two consecutive days per week.
Overtime when required.
Why work with us?
We are a rapidly growing team of forward-thinking individuals who all share a common passion, the Canadian outdoors
Friendly and casual work environment
Transparency between various levels of management
We are committed to building a more diverse workforce
Work-life balance
Frequent and relevant professional development opportunities related to career and personal growth.
Complimentary enrollment in our Employee and Family Assistance Program.
Opportunity to expand your network of education, conservation, and program experts.

APPLICATION DEADLINE:
This position will remain posted until filled.

ANTICIPATED START DATE:
Mid-January 2023.

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