Legal Support Services Assistant - Toronto, Canada - Fasken SLP

Fasken SLP

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reporting to the Supervisor, Legal Support Services (LSS), the Legal Support Services Assistant will act as document specialist with a focus on corporate and real estate documents supporting our Toronto, Ottawa and London, UK offices.

Hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. We are currently working a hybrid work arrangement.

At Fasken, success means:

Having a strong client service approach you're ready, willing, and able to put our clients first and exceed their expectations
Caring about one another you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively you're a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilise new technology
Being adaptable to changing priorities in a fastpaced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times

Primary Responsibilities

Managing intake of work, logging incoming work requests and coordinating to meet deadlines
Creating, transcribing, editing, formatting and proofreading a variety of legal documents, spreadsheets, and presentations
Troubleshooting document issues and assisting with advanced document processing tasks such as mail merges, conversions, org charts, tables, graphs, excel charts, hyperlinks, bookmarks and crossreferencing
Preparing closing books including bookmarking of documents
Liaising with and providing exceptional client service to our Toronto, Ottawa and London, UK firm members
Collaborating with and mentoring new team members in person and via Teams screensharing
Assisting with other administrative tasks and assignments

Required Knowledge and Experience

Advancedlevel technical skills in MS Office 365 (including Word, Excel, PowerPoint, Outlook), Adobe DC and iManage, etc. MOS Certification would be an asset.
Completion of a postsecondary Legal Assistant or Law Clerk course
A minimum of three plus years of previous law firm experience as well as a recognized certificate in legal office administration (large firm experience would be an asset)
Indepth understanding of business and legal terminology

Diversity and Inclusion
At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

Accessibility and Accommodation

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

Your Application
**NO AGENCIES, PLEASE.