Employee Engagement Coordinator - Greater Toronto Area, Canada - KUBRA

KUBRA

Verified Company

Greater Toronto Area, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:
Our Mississauga head office is currently looking for an ambitious

Employee Engagement Coordinator / HR Admin to join our accomplished HR team You will plan and implement employee engagement initiatives and events across the organization to promote a positive and inclusive culture. As the Employee Engagement Coordinator / HR Admin you will assist and provide support to the SVP of HR and the HR team, as well as be responsible for general office management and administration.

Do you want to work at a company that has an award winning culture, top-notch benefits and an amazing team? If so, we'd love to meet you

What you get to do every day:
Your time will be split up into 3 areas: Employee Engagement, Office Management and HR Support.

Employee Engagement

Research, plan and implement employee events and initiatives across all offices to promote a positive culture and increase morale
Coordinate internal employee recognition awards and programs
Manage and oversee all Social and Wellness Committee activities and initiatives across all offices
Assist with planning and coordinating corporate social responsibility and community service initiatives
Research and implement new company offerings and perks to improve the employee experience
Participate in branding and marketing initiatives as needed
Contribute content for company social media accounts, showcasing KUBRA's culture

Office Management

Contribute to the development and improvement of office systems to support current and future growth
Act as the key point of contact for general office management and administration
Create purchase orders for HR and other departments
Coordinate and oversee travel arrangements and evaluate cost effectiveness
Coordinate and manage existing vendors while establishing new vendor partnerships
Maintaining seating arrangements and changes
Other duties as assigned

HR Administration & Support

Provide direct support and assistance to the SVP of HR as well as the HR Team
Create content for weekly communication including announcements, memos, meeting minutes, newsletters
Coordinate onboarding and offboarding packages and procedures while participating in onboarding orientation session(s)
Take sole ownership of HR budget including all recruitment, education and training, events etc.
Contribute to the development and improvement of HR systems to support current and future growth
Act as a backup to the Executive Assistant
Coordinate Executive participation and presence at events
Work with the HR team on special projects and initiatives as required
Other duties as assigned

What kind of person should you be?:

Excellent interpersonal, written and oral communications and follow-up ability
Maintain a high level of professionalism, confidentiality and customer service
Ability to plan, research topics and think outside the box
Ability to build and maintain effective relationships with employees, managers, and vendors at all levels
Ability to organize and prioritize multiple tasks in a fastpaced environment
Strong organizational and time management skills
Resultsfocused and reliable
Selfstarter and team player with high energy, enthusiasm, and a positive attitude
Ability to take initiative and work proactively under mínimal supervision
High standards of ethics and confidentiality to handle sensitive information

What skills do you need?:

Postsecondary degree or diploma in Human Resources is preferred
2+ years of experience in HR administration or office management capacity
Experience implementing employee engagement events
Experience creating content for a wide variety of programs
Experience supporting and collaborating with C-Suite Executives a plus
Expertlevel computer skills including a high degree of proficiency in Microsoft Word, Excel, and PowerPoint
Experience using Oracle or other purchasing software would be an asset

What can you expect from us?:

Award-winning culture that fosters growth, diversity and inclusion for all
Paid day off for your birthday
Access to LinkedIn learning courses
Continued education with our education reimbursement program
Flexible schedules
Free unlimited access to our refreshment stations (fully stocked with tea, coffee and other beverages)
Two paid days for volunteer opportunities

KUBRA is a fast-growing company that delivers customer communications solutions to some of the largest utility, insurance, and government entities across North America.

KUBRA offers billing and payments, mapping, mobile apps, proactive communications, and artificial intelligence solutions for customers. With more than 1.5 billion customer interactions annually, KUBRA services reach over 40% of households in the U.S. and Canada. KUBRA is an operating subsidiary of Hearst.

Our office is small enough to allow creative individuals to flourish, yet large enough to provide long-term stability. We place a trem