Manager, Executive Assistant, Office of The CEO - Mississauga, Canada - Purolator

Purolator

Verified Company

Mississauga, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Open up to the Possibilities
At Purolator, you'll be proud knowing you're working for a Canadian company that truly values its employees. And it's community. This is an exciting and evolving industry and we're leading the change as we strive to deliver the future. Here you will be empowered to help move the business forward. Each and every day. Are you open to the possibilities?

Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment. If you have questions, please feel free to ask during your interview.

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Workplace Environment:
_** Onsite

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This role can sit in the following cities:_** Mississauga

Reporti
ng to the CEO, the Manager, Executi
ve Assistant, Office of the CEO will prepare and organize meetings, manage correspondences on behalf of the CEO, manage schedules, arrange travel, prepare documents, reports, and presentations, and manage processes and events with mínimal direction.

You are a highly organized, resourceful, critical thinker with a natural ability to solve problems independently.

It will be important for you to build effective relationships with different departments and levels in the organization, as well as external vendors.

You will work to grow your career, connect, and learn through continuous on-the-job learning and collaboration with others.

The Manager, Executi
ve Assistant, Office of the CEO will:

Effectively manage the CEO's calendar and their relationship with stakeholders, including the Board of Directors and others
Make informed decisions to prioritize and maximize their daily schedule, while identifying and communicating task prioritization
Create, prepare, and organize presentations for internal and external speaking engagements
Organize and prepare Executive Board meetings, including deck preparation and creation, alignment of Board member calendars, travel and accommodations
Act as the team lead for Senior Executive Assistants by identifying and implementing process improvements, creating training tools and resources, and providing training for new hires
Create daily status update and other crucial reports for leadership. Set up and maintain various reports, running reports and forecasting as well as report consolidation and preparation in various formats
Coordinate and prepare in person and virtual meetings including agendas, room preparation, equipment, etc.
Coordinate large scale events
Process invoices, expenses, reimbursements as well as ordering office supplies
Other duties as assigned

To be successful, you are:

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An experienced administrati
ve professional. You have at least 7-10 years of experience as an Executive Assistant in a highly confidential and fast-paced environment.
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Tech Savvy. You have solid knowledge of MS Office 365 including Word, Teams, Excel, PowerPoint, and Outlook.
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A strong communicator. You have excellent verbal and written communication skills. Your interpersonal skills are above par and as a result you are able to interact with a wide range of individuals.
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Detail oriented, resourceful and an eff
ecti
ve problem solver. Your critical thinking skills help you make informed decisions with limited guidance.
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Able to demonstrate a strong apti
tude to prioritize tasks based on comparative importance and urgency.

POSTING DETAILS

Location: 530 - Corporate

Working Conditions:
Office Environment

Posting Number:
id

Reports to:
CEO- Purolator is an equal opportunity employer committed to diversity and inclusion.

We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Indigenous status or any other factors considered discriminatory.

If you require an accommodation during the recruitment process, we will work with you to meet your needs._

At Purolator, every day is an opportunity for our employees to connect with one another and with our customers to help make a positive impact in the communities where we live, work and play.

LI-ONSITE