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Administrative Leader, Real Estate - Toronto, Canada - Keller Williams Realty

Keller Williams Realty

Verified Company

Toronto, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Join an energetic group of dynamic women who are committed to providing excellence in our client's real estate experience.

We take great pride in our work and are on a mission of expanding our team while keeping our quality of business high.

As former professional athletes, we understand what it means to outperform the competition and strive for greatness on a daily basis

Our team is growing (with the intention of growing even more in the next 6 months) and we are looking for an Administrative Lead to be the glue that holds our team together We understand the value of a strong admin team, and we are looking for a rockstar to join our team who takes pride in taking care of their people

Responsibilities:

Manage transaction contracts from both buyers and sellers to close in a timely manner
Client Communication to complete all paperwork relevant to listing, buying, or leasing
Ensure all transactions are completed in compliance with industry/legal standards
Submit all transaction documents to Market Centre for processing
Follow brokerage deal filing system (Trade Sheet)
Prepare appropriate documentation for buyers/sellers, including but not limited to: Authentisign, Documentation required for client appointments, Brokerload into MLS, , KWLS, etc.
Maintain client communication according to our team processes
Gather all Listing information, including but not limited to: Property information sheet, Status Certificate, Photos, Prelisting materials, Listing documents
Coordination of Sign and Rider for Listings
Managing leases, including but not limited to: Preparing paperwork, Calling references due diligence, Client communication, Arranging key drop
Manage/receive invoices from various vendors and send to our finance department
Maintain client communication according to our team processes
Ability to manage the calendar of individuals within the team
Ongoing maintenance of our client database (including information, update addresses, track transaction activities)
Ability to track all ongoing transactions and maintain organized filing system in Dropbox/Google Drive
Ongoing maintenance of MLS listings and updating relevant information throughout transaction process
Obtain feedback on listings and update agent/client with this information
Prepare offers, amendments and waivers, and other related documents (when required), as necessary to ensure timely transactions
Prepare buyer representation agreement documents and FINTRAC forms, as requested
Review all accepted offers and buyer representation documents to verify accuracy of information and ensure all documents are in compliance
Communicate with client's lawyer, home inspections, appraisals, buyer visits, and reminders on conditions to ensure the transaction process goes smoothly
Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
Monitor deadlines and provide notices to appropriate parties when necessary
Assisting in the organization of community events in our neighbourhood.
Strong ability to track and communicate these deals with appropriate personnel within our team
Managing the relationship & communication with buyer's agents after the transaction is completed
Office administration, including but not limited to: Ordering office supplies, booking rooms within our brokerage when needed

Qualifications:

Driver's license & access to a reliable vehicle
2+ years experience in real estate, transaction management or transaction coordination
Real Estate license considered an asset
High school diploma required; college/university degree preferred
High level of professionalism
Providing clients with an excellent experience
Acute attention to detail
Exceptional communication skills (written and verbal communication to clients clearly and effectively)
Willingness to attend/participate in training sessions to improve skills with administrative tasks in the real estate industry

Commitment: