Program Coordinator - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:06/02/2023

Req ID: 31662

Faculty/Division:
Temerty Faculty of Medicine

Department:
Department of Medicine

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Medicine (DOM) is one of the largest in North America, with 830 full-time faculty members, 1,000 postgraduate trainees, and 20 specialty and sub-specialty divisions located across six fully-affiliated hospitals, four community-affiliated hospitals and more than a dozen additional clinical practice sites.

We are a powerhouse of medical research, with more than $162-million in annual research funding.

This research generates new knowledge with the goal of meaningfully impacting internal medicine training and the care and health outcomes of patients and their families.

As Program Coordinator, you will collaborate with faculty, trainees and a high-performing team of administrative coordinators to support our education programs.

Drawing upon your outstanding organizational skills and attention to detail, you will serve as a central facilitator, frequently liaising with trainees and fostering relationships with internal and external stakeholders.

Your ability to work with a committed core of constituents and your adeptness working with online course materials, assessments and evaluations are key to the successful delivery of the program.

Your responsibilities will include:

Providing detailed information on program and training requirements
Ensuring hospital administrators follow medical education requirements, guidelines and procedures
Preparing examination timetables and coordinating program schedules and activities
Coordinating logistics for events, meeting schedules, taking minutes, arranging catering and troubleshooting timetabling and room booking conflicts
Verifying the accuracy of invoices, making minor purchases andcollaborating on cost estimates

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience
Minimum two years' of related experience in a University or equivalent environment such as a teaching hospital
Demonstrated student services experience, including experience coordinating education programs, examination timetables and ensuring program requirements, guidelines and procedures are adhered to
Experience with medical education curriculum processes
Experience working effectively in fastpaced, team environments and providing frontline support to academic leaders and committees
Experience supporting committees and events, and implementing virtual meeting platforms
Experience drafting correspondence, maintaining databases and generating report
Advanced proficiency with MS Office Suite, learning management systems, content management systems and survey tools
Excellent communication and interpersonal skills, tact, political acuity and diplomacy
Strong organizational skills and demonstrated ability to multitask, meet deadlines, manage competing priorities according to changing demands
Ability to think critically and analytically
Demonstrated ability to work independently, as well as part of a team
Ability to work well with individuals at all levels, including faculty, staff and students in a manner that engenders cooperation
Demonstrated ability to learn and innovate, using technology
Demonstrated interest in continuous quality improvement

Assets (Nonessential):

Experience working with POWER, Elentra, Quercus, MEDSIS, OATS

To be successful in this role you will be:

Adaptable
Communicator
Proactive
Problem solver

This is a maternity leave replacement term position, ending September 2024.

Closing Date: 08/16/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Term

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Student Services

Recruiter:
Dinuka Perera

**Lived Experience Statement