Project Coordinator - Toronto, Canada - Sinai Health

Sinai Health

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_This is a temporary full-time assignment for up to twelve (12) months._
Sinai Health is a leading academic health science centre and a trailblazer for integrated care across the health continuum.

Our fusion of science, innovation, care and learning has earned us international, national and provincial leadership for unique programs and compassionate care.

Since 2015, Sinai Health has delivered excellent care in hospital, community and home.

Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions, and educates future clinical and scientific leaders.

Reporting to the Project Specialist, the Project Coordinator will provide administrative support and practical, on-the-ground assistance to a wide-range of centre-wide projects at the Temmy Latner Centre for Palliative Care.

This is a new position that will strive to ensure the success of new and ongoing initiatives aimed at improving how we provide clinical care to our patients.

This is a role that requires someone who is versatile and is willing to take on a variety of tasks.

Overall duties and responsibilities:

Provide administrative and project support to working groups and committees
Perform tasks as assigned that will move the project forward
Assist project leads with managing project timelines and deliverables
Document project activities and maintain them throughout the length of each project
Communicate plans, actions, risks and issues with key stakeholders
Collect, summarize and analyze data to produce progress reports for the project teams
Schedule and organize regular meetings with members of the project teams and collaborators, preparing meeting materials and taking minutes
Support the Project Specialist in maintaining a list of ongoing projects and the status of each project at the Centre
Communicate with internal and external key stakeholders, including care partners, patients and caregivers

Current projects and responsibilities:

_EMR Committee_ whose initiatives focus on supporting and training users of our electronic medical records (EMR) system, streamlining charting practices and improving data collection.

Assist with development of an EMR Training and Support Program, including creating training videos, tip sheets and other training materials
Create and revise new EMR templates and processes for documentation
Monitor the implementation of new data entry process using quality improvement methodology

_ Shared EMR Working Group_ is conducting a pilot project to provide nurses from two external nursing agencies access to our EMR to improve the sharing of information about our shared patients.

Participate in the development of the EMR templates as well as the documentation and communication processes to be used by the pilot users
Assist with onboarding the pilot users, including EMR account creation, training and support
Support the implementation of the pilot phase by updating project documentation
Assist with evaluating the success of the pilot and development of recommendations for next steps

_ Health Equity Committee whose_ initiatives are aimed to improve the access and quality of palliative care to all patients.

Support the implementation of a Patient Screening and Resource Matching Tool for Vulnerable Patients
Assist with developing a process to collect health equity data effectively and efficiently from our patients
Coordinate the translation of our patientfacing documents

_ Website Working Group_ is updating and re-vamping the Centre's website.

Participate in the development and creation of website content and design
Facilitate communication between the Hospital's Website Team and the Centre's working group
Work with the website writer to collect and compile feedback on draft content from key stakeholders
Upload new content to the website and maintain existing content.

Additional responsibilities and projects may be assigned.

Job Requirements
Bachelor's degree in a health sciences or other relevant area
Minimum of 3 years of project coordination experience
Experience working in health care is an asset
Strong organizational skills and ability to support several concurrent projects
Solid understanding of project management processes
Excellent communication (oral and written) and interpersonal skills
Ability to set up priorities, to be flexible in workflow and to meet deadlines
Strong data management skills
Capable of exercising sound judgement, discretion, and initiative in dealing with confidential information, and taking initiative to complete responsibilities with instruction
Ability to work independently and as a team player
Capacity to adapt to new technologies quickly
Experience working on an electronic medical record system is an