Administrative Assistant - Fredericton, Canada - Day & Ross

Day & Ross

Verified Company

Fredericton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At Day & Ross, you'll go far.
Day & Ross is one of Canada's largest transportation companies, serving top brands across North America.

We got our start hauling potatoes in 1950, and now we have a team of more than 8,000 employees, drivers and owner operators.

We believe our people are our greatest strength - and we treat them like family.

For over a decade, we've been recognized as one of Canada's Best Managed Companies, and we have been named a Top Company for Women to Work for in Transportation every year since 2018.

Our industry recognition is a testament to the family values we share with our parent company, McCain Foods Limited.

About the Role
Administrative Assistant
Part-time, 12 Months Contract
Fredericton, NB

The Administrative Assistant provides high level and often confidential administrative support and assistance to the Associate Vice-President, Technology Delivery and CIO.

Interacts professionally and helpfully with all members of the Senior Leadership Team, customers and employees.

How You'll Help

Preparing and/or polishing up presentations on behalf of the Associate Vice-President as required
Distributing mail, ordering office supplies and posting notices for the location
Receives visitors, answers telephone and supplies information for routine requests. Refers urgent matters to responsible personnel
Manages building requirements such as coordinating cleaning, coffee and supplies
Ensures a safe working environment by managing any issues with leadership and landlords as required
Maintains calendar of functions for the Associate Vice-President. Prepares agendas, makes arrangements for various meetings and events, and makes necessary travel arrangements and reservations
Coordinate, support and contribute to a variety of special projects assigned by the Associate Vice-President
Prepares invoices for processing
Track office assets including incoming and outgoing shipments/equipment
Maintains databases and spreadsheets and tracking of complex activities
Preparing expense claims as required by the Associate Vice-President.
Absence and vacation reporting and reconciliation
Organize departmental social events and activities
Maintain an organized filing system of paper and electronic documents
Analyzing reports, data, information, processes, etc. and contributing to improvements, as required.
Performing other related duties, as required

Education/Training

Postsecondary education, preferably in office or business administration; An equivalent combination of education and experience may also be considered.

Experience

Minimum of 35 years' experience in a senior administration role or equivalent.
Experience in the transportation industry is an asset.

Languages

English language skills required; Bilingualism
English and French is an asset

Skills & Attributes

Advanced communication skills, both verbal and written
Excellent computer skills accuracy, MS products (Excel, Powerpoint, Word, MS teams), web based programs
Experience in a project environment would be a strong asset
Strong analytical skills with ability to present clear information to the the PM to aid in decision making and improvement initiatives.
Superior interpersonal skills, with the ability to work with individuals of all levels in the organization, as well as customers and other external people of influence.
Exceptional organizational and time management skills understanding the needs of the Program Director and able to respond in a timely manner to meet requirements
High degree of professionalism, tact and diplomacy; ability to interact and work with people from all levels within the organization as well as externally
Results focused, with ability to work under pressure and to tight deadlines
Ability to champion business needs in a collaborative manner with other members of the SLT and colleagues throughout Day & Ross
Ability to maintain a high degree of confidentiality and use good judgement and discretion in order to provide the support required.
Ability to prepare detailed and accurate presentations both numerical and text driven.
Attention to detail

Work Schedule

Normally 20 hours per week, Monday to Friday; may be required to work different or additional hours from time to time
As a federally regulated employer, Day & Ross fully supports the principles of employment equity and encourages all qualified members of the designated groups to apply._

Job Type:
Part-time

Part-time hours: 20 per week

Benefits: