Office Assistant/administrator - Burnaby, Canada - MBS Equipment Company Canada

MBS Equipment Company Canada

Verified Company

Burnaby, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who we are
The MBS Group is one of the largest studio-based production service and studio development companies in the world. Our key capabilities include studio management, studio design and development, lighting, grip, and expendables.

With extensive international reach—45 locations across 28 cities, nine states and three countries including the US, Canada, and the United Kingdom.

The MBS Group supports over 300 sounds stages and 400+ film and television productions a year. This position is with MBSE Canada.

For us, sustainability is about continuous business improvements that go beyond "green" actions. We have committed to a holistic, strategically resilient process called Environmental Social Governance, or ESG.
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Environmental: total greenhouse gas emissions (GHG), and landfill waste
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Social: living wage, diversity and inclusion, and training and development
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Governance: purpose-led management, and community engagement

Perks you'll receive

Competitive base salary
Comprehensive companypaid health benefits
Retirement savings program with company matching
Volunteer, personal, and sick paid time off
Anniversary program
Employment Assistance Program
Free parking with electric charging station(s) at most locations
Opportunity to learn and develop your skills in a dynamic industry

About the position

The main responsibilities of the Office Assistant / Administrator are to answer and redirect all incoming phone calls in a timely manner, greet visitors to the office and direct them to the appropriate area, assist with general office management tasks and to provide the office with administrative support.

Regular business hours, weekdays 8:00am until 5:00pm, located out of 8301 Eastlake Drive, Burnaby, BC.

How you'll contribute:

The role is integral with ensuring internal and external clients needs are addressed and supported in a timely manner, including but not limited to:

Answer all incoming calls, screening and routing as required, taking, and delivering messages as necessary
Monitor the arrival and presence of visitors to the facility and premises, granting access and directing guests as appropriate
Arrange and book travel as required for staff, seeking appropriate approvals
Assist in completion of staff expense reports
Assist General Manager, Western Canada, in planning and executing staff social events
Maintain a shared calendar of all meetings, meeting rooms, events, travel, vacations, etc.
Responsible for the sorting and processing of outgoing and incoming mail and faxes, arranging, receiving, and shipping of packages and small courier shipments
Provide administrative support to divisional operations and other corporate departments when requested
Maintain cleanliness of office and kitchen environments, oversee stocking and ordering of office and kitchen supplies, obtaining all necessary approvals

What you'll need to succeed

High school graduation plus completion of oneyear postsecondary education in a related field
Relevant experience in a position of similar responsibility
Superb oral and written communication skills, and collaborating with staff and clients in a professional manner
Working knowledge of office equipment including Computers and Photocopiers
Working Knowledge of Microsoft Office, including Outlook, Word, and Excel
Exercise discretion, tact, and judgement in handling confidential and sensitive information
Attention to detail and a high level of accuracy
Proven ability to problemsolve, meet deadlines, and handle changing priorities
Excellent planning, organizational and followup skills
Ability to work well independently
Ability to build relationships and knowledge of local vendors (e.g., food trucks, restaurants, travel amenities, etc.)

Equal Opportunity & Accommodation
MBSE is an Equal Employment Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status or any other basis protected by law.

Applicants requiring accommodation during any stage of the recruitment process are encouraged to advise accordingly.

How to apply

If you're eager to make an impact in the industry and in your career, please submit your cover and resume for consideration.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted. Applicants must be legally able to work at the location. No recruiters or agencies, please. _

Pay:
$22.00-$25.00 per hour

Expected hours: 40 per week

Benefits: