Payroll Associate, Fin temporary - Montréal, Canada - United Nations

United Nations

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Financial Services Section - Payroll Unit (FSV-PAY), Finance Branch, Office of the Secretary General.

The incumbent reports directly to the Head, Payroll Unit who will provide overall direction and instructions on major tasks.

Responsibilities:

Function 1 (incl. Expected results)

Processes payroll and administration for assigned category of staff, achieving results such as:

Evaluate, verify and process incoming instructions and calculate retroactive payments for category of payroll assigned, separation entitlements, including non regular payroll payments.
Notify HR/FPA of expiring appointments, in order to allow for staff eligible for salary payments to be calculated within the payroll deadline.
Evaluate system generated error report in a tight time schedule, request modifications from accountable offices so as to ensure that accuracy and completeness of payroll is achieved.
Ensure that specific processes SLWOP, maintain dependents payments relations are generated to be reflected in payroll and that dynamic rental subsidy calculations are validated and comply with UN rules and procedures.
Process monthly payroll on a strict deadline to ensure timing for validation and final payment to staff or experts is achieved.
Maintain and update pension entitlements for assigned category of staff and ensure accuracy for staff, and annual report to UNJSPF, NY.
Validate Pay Slips, as required, achieving accurate product to staff and support salary deposits.
Crosstrain in order to backup other Payroll staff during times of absence or exceptional increase in workload.
Report any deviations from rules and procedures to Head, Payroll Unit.

Function 2 (incl. Expected results)

Performs detailed verification/control process for payrolls processed by other staff, achieving results such as:

Evaluate incoming alerts for control purposes and ensure that the data is in compliance with HR Officer approved instructions in HR/Payroll Module.
Verify global parameters for category of payroll and ensure that payrolls in foreign currency are reflective of their base currency of scale and entitlements.
Verify entitlements in a currency other than base currency of payroll category and ensure that final payment to staff are accurate and relevant to applicable ICSC UN Exchange Rates for the given month of processing.
Verify overtime forms with applicable rate and ensure that calculations are accurate and in compliance with rules, procedures and work schedule of staff.
Verify retroactive adjustments and ensure that all calculations are accurate and comply with instructions,rules and procedures.
Verify correctness of payment requests prepared by other payroll staff against source documents or instructions, including accuracy of payment amounts and accounting codes.

Function 3 (incl. Expected results)

Prepares and validates monthly payment request, contribution statement and reconciliation of payment to UNJSPF, NY, based on payroll outputs, achieving results such as:

Collect pension data from all payroll categories, including staff not processed by HQ Payroll, where ICAO is responsible for reporting pension and ensure that data is reflected in USD as per UNJSPF instructions.
Report all pension validations and pension restorations to achieve complete pension contributions payable to UNJSPF.
Offset amounts paid to UNJSPF against category of payroll defined to achieve updated accurate outstanding balance in each category.
Prepare monthly contribution statement for approval to be sent to UNJSPF according to pension timetable.
Prepare pension reconciliations to support final yearend schedules and final payment for submission to UNJSPF, according to deadlines set by UN.

Function 4 (incl. Expected results)

Prepares and validates monthly payment requests to experts for deposit in foreign currencies, separation payments, salary advances, Education Grant advances and settlements, compensation payments, achieving results such as:

Prepare Agency Service Request (ASR) with attachment of payroll amounts resulting from monthly payroll for approval and onward transmission for further deposit to experts' accounts.
Register Education Grant advances and final settlement in timely manner to be approved and paid to staff.
Register Compensation payments to be approved and paid to beneficiaries.
Calculate and prepare separation payments for staff such as Accrued Leave, Repatriation Grant and Termination Indemnity and ensure that accurate and timely payment is issued to staff and that all amounts are reflected in payroll pay slip and annual statement of earnings.

Function 5 (incl. Expected results)

Addresses incoming correspondence from staff and stakeholders. Prepares archival payroll documents.

Assists in year-end activities, achieving results such as: