Executive Assistant, Global Wealth Management - Toronto, Canada - Scotiabank

Scotiabank

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 196944

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As the Executive Assistant, you will provide a high-level of administrative and organizational leadership, communications, and support to Executives within Global Wealth Management.

Your role will involve facilitating the day-to-day operations of the department by serving as a primary resource for departmental inquiries, liaising with internal and external stakeholders, drafting and editing complex correspondence and coordinating appointments, meetings and events.

Your stellar communication skills and high degree of professionalism and confidentiality will be essential to your success in this role.

Is this role right for you? In this role you will:

Contributes to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team's business strategies and objectives.
Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.
Actively manage calendars to balance priorities
Schedule and organize meetings, including arranging the meeting room, technology and catering as required
Handle telephone calls with professionalism
Book travel arrangements for occasional international business travel
Manage digital and paper filing systems ensuring that files are organized and easy to find
Manage expenses and prepare expense reports, coordinating with Finance as required
Onboard new hires
Participate in team meetings to document and followup on action items
Champions a customer focused culture to deepen client relationships and leverage broader Firm relationships, systems and knowledge
Provide high level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people
Tech savviness and the proficiency in a wide range of platforms, including Windows Office, CRM, sales collaboration, and analytical tools
Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Perform tasks using independent judgment and discretion e.g, preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Act as the primarily liaison and coordinator for department initiatives.
Understand how the Bank's risk appetite and risk culture should be considered in daytoday activities and decisions.
Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of daytoday business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.

Do you have the skills to enable you to be successful in this role? We would love to work with you if you have:

University Degree from an accredited university or college in Administration. Alternatively, an Associate Degree from a accredited university or college and/or
4 years of related experience.
Strong verbal/written communication skills. Incumbent must be articulate
Sound knowledge of business / bank terminology and departmental procedures
High level of discretion required when dealing with confidential matters
Highly organized and strong organizational knowhow (structures, key, staff, etc.)
Good interpersonal relations

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas

Guided by our purpose:
"for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.