Travel & Administrative Assistant - Calgary, Canada - VINCI Group

VINCI Group

Verified Company

Calgary, Canada

3 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

WHO WE ARE
Mud Bay Drilling is a high-quality, geotechnical, environmental, and exploration drilling contractor. During the past 50 years of continuous operation, we've built a reputation based on trust and experience.

Mud Bay specializes in the collection, analysis and presentation of sub-surface engineering data for site characterization, foundation design, stability analysis and seismic / liquefaction assessment in the geotechnical, mining, transportation, infrastructure and environmental engineering industries.

Mud Bay Drilling offers a comprehensive benefits package for all regular full-time employees including extended health, dental, long-term disability and life insurance, wellness program, RRSP matching, corporate stock incentives, a referral bonus, professional development and more

ABOUT THE OPPORTUNITY

WHAT YOU'LL DO

Answer phones, direct calls, send messages
Be available at the office during office hours to provide attendance to suppliers, agents, and clients
Book and adjust travel arrangements for 90+ staff under the direction of the Travel & Housing Coordinator
Be available to make and modify bookings outside of regular business hours at the request of the Travel & Housing Coordinator
Be responsible for general office upkeep under the direction of the Administrative Manager
Assist with project tracking and invoicing
Assist with reconciliation of expenses and support to accounting and finance teams
Ensure file organization based on office protocol
Provide adhoc support around the office as needed
Assist with documentation and packing of mail and shipments

WHAT WE'RE LOOKING FOR

Relevant experience in travel or logistics coordination and/or administrative experience is an asset
Ability to work outside of regular business hours
Exceptional organizational skills with the ability to work efficiently and maintain a high degree of accuracy
Ability to prioritize tasks, identify problems and provide potential solutions
Excellent written and verbal communication skills.
Strong interpersonal skills with the ability to develop and maintain relationships with clients, suppliers and partners
Flexibility and adaptability to changes in business processes, goals and priorities
Ability to take direction and feedback from senior, contemporary and junior staff

Mud Bay Drilling is an equal-opportunity employer.

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by applicable law.