Administrative Assistant - Etobicoke, Canada - Think2wice

Description

Think 2wice (T2) is a non-profit organization that provides trauma-informed, culturally relevant initiatives and programming to incarcerated individuals as well as youth and communities who are impacted by incarceration, trauma, loss, grief, gun and gang violence.

In working with victims and perpetrators of violence, trauma, and grief, Think 2wice provides therapeutic support through case management, workshops, participatory programming, music, theatre, film, story sharing, mentorship, and spirituality.

At Think 2wice (T2), we are dedicated to creating positive change and addressing the complex challenges faced by vulnerable populations.

Our mission is to build positive role models and empower individuals and communities to heal, grow, and thrive.

By offering a wide range of initiatives and programs, we strive to foster resilience, promote social inclusion, and reduce the cycle of violence and incarceration.

TO Wards Peace Project (TWP) is a risk driven, community-centric interruption model that takes a public health approach to interrupting and intervening in community violence.

This model leverages the lived experience of affected communities to develop and implement effective community engagement approaches, innovative communication tools, social media strategies and focused investment geared at violence prevention and interruption.

The integrated approach will combine community based, social media and hospital based violence interventions.

We are seeking a highly motivated and detail-oriented individual to join our team as an Administration Assistant. In this role, you will play a crucial part in ensuring the smooth functioning of our organization's administrative processes.

You will be responsible for a wide range of tasks; general administrative support, and assisting with various projects as needed.

This position requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with utmost integrity.


Responsibilities:

• Assist in managing calendars for team members, scheduling appointments, and coordinating meetings
• Maintain filing systems, both physical and electronic, ensuring documents are organized and easily accessible
• Prepare and format documents, reports, presentations and develop forms, where needed
• Provide intake forms for clients
• Support the planning and execution of events, meetings, and conferences
• Assist in the preparation of the organization's annual budget in collaboration with the appropriate stakeholders
• Support in developing legal documents and contracts
• Respond to inquiries and provide information to stakeholders
• Maintain contact lists and databases, ensuring accuracy and uptodate information
• Support internal and external communication efforts, including preparing newsletters and updates
• Enter data into databases or other designated systems with accuracy and attention to detail
• Maintain and update records, ensuring data integrity and confidentiality
• Generate reports and perform data analysis, as requested
• Collaborate with team members to coordinate and track project tasks and deadlines
• Assist in conducting research, gathering information, and compiling data for projects
• Support projectrelated documentation, such as preparing meeting minutes and progress reports
• Monitor project timelines and provide regular updates on progress
• Welcome and assist visitors, clients, and stakeholders
• Maintain office equipment and supplies, ensuring availability and functionality
• Assist in organizing and maintaining a clean and organized office space
• Attend meetings, engage in networking activities, and serve as a representative for the Think 2wice organization.
• Assist with the coordination of events and special projects
• Maintain inventory and order office supplies, as needed
• Provide general administrative support to the team, as required
• Support other team members and perform ad hoc tasks, as required
• Assisting in the process of securing grants through writing and documentation support.

Qualifications and Experience:

• Minimum two year' related experience preferably in a community based setting
• Demonstrated knowledge, skills, and abilities in social service work or community work
• Demonstrated ability to multitask, and be flexible and organized
• Excellent verbal and written communication skills
• Excellent attention to detail and accuracy in data entry and recordkeeping
• Experience in bookkeeping is not a requirement but is an asset
• Experience in grant writing is an asset
• Ability to work in a fast paced environment with mínimal supervision and take initiative
• Strong organizational and multitasking abilities
• Ability to prioritize, adjust to shifting priorities and meet deadlines
• Selfdirected, selfmotivated, with a positive attitude and be able to work independently and as part of a team
• Strong communication skills to collaborate effectively with team members, vend