Administrative Co-ordinator - Toronto, Canada - SickKids

SickKids

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About SickKids:

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world.

As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education.

Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day.

SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description:

We are looking for a Program Administrative Coordinator to join our team Are you a dynamic individual who is eager to learn or expand on current skill sets within research administration? Do you want to work for a leading healthcare research organization that is dedicated to conducting research to improve the lives of children around the world? If this sounds like you, then we have an opportunity for you

As an integral member of the Program in Neurosciences & Mental Health, the
Program Administrative Coordinator will provide dedicated operational and administrative support to a team of world-renowned Scientists._ This position will require on-site work 5 days a week.

_

Here's What You'll Love:

A focus on employee wellness
with our new
Staff Health and Wellbeing Strategy. Selfcare helps us support others.
A hospital that welcomes and focuses on
Equity, Diversity, and Inclusion.**:
The opportunity to
make an impact. Regardless of your role or professional interest, you'll be making a difference at SickKids and contributing to our vision of
Healthier Children. A Better World.

Here's What You'll Get to Do:

Supporting your team

Lead and coordinate all administrative tasks associated with the respective portfolio
Lead and coordinate administrative tasks associated with Scientists' national and international roles
Organize & coordinate meeting schedules using judgment to reschedule or book appointments according to changing priorities and proactively collecting agenda items, establishing agendas; assembling material for distribution and preparing minute templates
Provide assistance in hosting scientific events, meetings, conferences, and workshops as required; arranging travel, accommodations, itineraries, invitations, room bookings and setup, audio visual, catering, collaboration with other staff/departments/external contacts, preparation of materials for event and other duties as required
Working closely with the staff to manage lab and/or office supplies procurement including ordering and vendor/purchasing followups
Update content on Program/Division/Department websites/sharepoint
Liaise with SickKids departments on matters as necessary

Human Resources

Provide advanced level Human Resource support on all aspects of domestic and international recruitments, contract management, benefit and payroll information, and salary adjustments
Perform Timekeeping duties

Finance

Monitor and coordinate financial activities which include but are not limited to: account openings and closures, track expenses, investigate variances, reconciliations, journal entries, etc.
Prepare monthly financial summary reports and provide recommendations as required
Working independently with the grant accountant, participate in budget forecasting and management, yearend financial reporting to funding agencies

Grants

Here's What You'll Need:

Minimum three years of relevant (senior) administrative experience
Ability to work in a fastpaced, resultsoriented, dynamic environment; and work confidently under the pressure of tight deadlines
Possesses a high level of judgment, professionalism, tact, and diplomacy in interacting with a wide variety of internal and external stakeholders
Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a team environment
Ability to problem solve and deal effectively with multiple priorities while maintaining a high degree of quality and accuracy
Highly proactive, persuasive, with strong interpersonal and negotiation skills
Proficiency in gathering and collecting data
Advanced knowledge of Microsoft Office Products
Excel; PowerPoint; Word; Access, Acrobat
Strong financial management and accounting experience
Excellent oral and written communication skills
Excellent social media skills (eg twitter, contributing to websi