Executive Assistant - Toronto, Canada - Sun Life

    Sun Life
    Sun Life Toronto, Canada

    3 weeks ago

    Default job background
    Temps plein
    Description

    Description

    de poste:

    The successful candidate will be a proactive self-starter, that is self-confident, creative and an innovative thinker with superior organization skills and the ability to handle a variety of responsibilities working with a diverse team. The role requires the incumbent to be extremely well organized, provide proactive support in delivering their mandate and able to manage conflicting demands, all while demonstrating a high regard for confidentiality.

    What will you do?

  • Provide administrative support to the Chief Auditor and 2 VPs in the audit function
  • Pro-actively manage executive schedules, including providing pre-read materials/agendas in advance of daily meetings as necessary
  • Arrange and coordinate appointments and meetings across multiple locations, while managing conflicting demands and schedule changes
  • Course registration support
  • Assist with the preparation and distribution of key reports including monthly and quarterly reporting and Board reporting
  • Prepare and/or edit documentation and presentations using word, excel and powerpoint
  • Assist with the collection and sharing of thought leadership across the department
  • Coordinate travel arrangements and accompanying materials for the Chief Auditor and executives
  • Manage/support business expenses on behalf of executives; expense coordination for staff, as required
  • Provide ad-hoc support to individual Audit teams as needed
  • Organize staff townhalls, offsites and team meetings
  • Manage relevant business data, databases and systems
  • Manage collaboration community for digital communications (wiki, shared documents, shared calendar)
  • Order office supplies, software and hardware, including inventory maintenance
  • Provide filing and the necessary record keeping
  • Arrange visitor notices, visiting office assignments and greet guests
  • Identify opportunities for process improvements, anticipate potential problems, and be quick with shifting priorities
  • Effectively work with other EA's in scheduling and coordination for meetings and other needs
  • May perform other administrative duties and office management duties as required

    • What do you need to succeed?

  • Minimum of 5 years administrative support
  • Professional level skills in Microsoft Office (Word, Excel, PowerPoint) with the ability to prepare PowerPoint presentations and simple Excel spreadsheets
  • Excellent interpersonal skills, ability to develop networks throughout the organization
  • Proven organization and time management skills while managing changing priorities with ease
  • Solid verbal and written communications skills
  • Team player willing to contribute and help others
  • Proven business professionalism and self-motivated
  • Detail oriented and able to work independently with minimal direction and regular interruptions
  • Ability to multi-task
  • Ability to quickly learn and work in a fast-paced environment and balance competing priorities
  • Energetic self-starter who is able to take initiative, work with minimum supervision, work on projects with frequent interruptions and achieve objectives through others

    • Assets:

  • Previous exposure to support senior leaders
  • Proficient knowledge of business-related policies and practices
  • Working understanding of social media/collaboration tools (e.g., wikis, shared document repositories)

    • What's in it for you?

  • Being a member of the Sun Life family, a group of people united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives
  • Time off giving you the flexibility to focus on the moments that matter
  • Flexible Benefits from the day you join to meet the needs of you and your family
  • We're honoured to be recognized as a 2023 Best Workplaces in Ontario by Great Place to Work Canada

    • *LI-NB1

    L'échelle du salaire de base est pour l'emplacement principal du poste affiché. Elle peut varier selon l'emplacement du candidat sélectionné et d'autres facteurs. En plus du salaire de base, les employés admissibles de la Financière Sun Life participent à différents programmes de rémunération incitative, dont le montant octroyé est discrétionnaire et dépend du rendement de l'employé et de la compagnie. Certains postes de vente participent à des programmes de rémunération incitative basés sur les résultats de vente individuels ou de groupe.

    Depuis toujours, la diversité et l'intégration sont au cœur des valeurs de la Financière Sun Life. Nous croyons qu'un effectif diversifié ayant des points de vue variés et des idées créatives est avantageux pour nos clients, pour les collectivités où nous exerçons nos activités, ainsi que pour nous tous, en tant que collègues. Nous accueillons avec enthousiasme les candidatures de personnes compétentes provenant de tous les horizons.

    Les personnes handicapées ayant besoin de mesures d'adaptation pour présenter leur candidature et celles qui doivent consulter les offres d'emploi sur un support de substitution peuvent envoyer leur demande par courriel à l'adresse ''.

    À la Sun Life, nous voulons créer un environnement de travail flexible où nos employés sont outillés pour donner le meilleur d'eux-mêmes. Nous offrons plusieurs options de travail flexibles selon les exigences du poste et les besoins individuels. N'hésitez pas à en discuter pendant le processus de sélection.

    Nous remercions tous les candidats de l'intérêt manifesté pour ce poste. Nous ne communiquerons qu'avec les personnes qui auront été retenues pour passer une entrevue.

    Échelle salariale:

    61,000/ ,000/101 000

    Catégorie d'emploi :

    Services administratifs

    Fin de l'affichage :

    02/05/2024