Chief of Staff - Vancouver, Canada - Inverted AI

Description

Job Title:
Chief of Staff / Executive Assistant - Inverted AI


Location:
Downtown Vancouver


Job Summary:
Inverted AI is seeking an experienced and proactive Chief of Staff / Executive Assistant to support our executive team.

In this critical role, you will serve as a key partner to the CEO and other executives, providing strategic support and facilitating seamless operations across the organization.

Your exceptional organizational skills, attention to detail, and ability to handle a wide range of responsibilities will be essential to ensure the smooth functioning of the company's leadership.

Responsibilities:


Strategic Support:
Collaborate closely with the CEO and executive team to help define and execute company strategies. Assist in preparing reports, presentations, and other materials for strategic decision-making.

Calendar and Schedule Management:
Manage complex calendars, including scheduling and coordinating meetings, appointments, and events. Prioritize conflicting requests and ensure executives are well-prepared for all engagements.

Meeting Facilitation:
Plan, organize, and facilitate executive meetings, including creating agendas, documenting meeting minutes, and following up on action items.

Project Coordination:
Assist in coordinating and managing special projects across different departments, tracking progress, and ensuring deadlines are met.

Confidentiality and Discretion:
Handle sensitive information with the utmost confidentiality and discretion, maintaining the highest level of professionalism and integrity.

Travel Arrangements:
Arrange complex travel itineraries, accommodations, and logistics for executives, considering time zones and potential changes in plans.

Financial Support:
Assist in budget tracking, expense reporting, and other financial management tasks as needed.

Cross-Functional Collaboration:
Liaise with different departments and teams to foster effective communication and collaboration within the organization.

Executive Support:
Provide personal support to executives as necessary, including personal appointments and commitments.

Office Management:
Oversee administrative tasks and office operations to maintain an efficient and organized work environment.


Qualifications:
Bachelor's degree in Business Administration, Management, or a related field preferred.
Proven experience as a Chief of Staff, Executive Assistant, or similar role supporting C-level executives.
Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
Strong communication and interpersonal abilities, with the capacity to build relationships with internal and external stakeholders.
Exceptional attention to detail and problem-solving skills.
High level of discretion and ability to handle confidential information.
Proficiency in Microsoft Office and collaboration tools.
Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
Previous experience in a technology or AI-related industry is a plus.


Salary:
$45,000.00-$80,000.00 per year


Benefits:

• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's Degree (preferred)

Experience:

- work: 3 years (required)


Work Location:
In person