Controller/office Manager - Oakville, Canada - O'Connor MacLeod Hanna

O'Connor MacLeod Hanna

Verified Company

Oakville, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

CONTROLLER /
OFFICE MANAGER

Primary Responsibilities
Responsible for overseeing the financial, office administrative and human resources functions. Responsibilities include plans and policies, practices and procedures, for each of the functional groups.

Direct and supervise up to three accounting clerks and daily accounting functions, and supervision of other administrative staff such as the clerk/driver, librarian and receptionists.

These responsibilities are more specifically stated below:

Administration
- supervises the clerk/driver, librarian and receptionists;
- liaises with the landlord re: lease, rent, etc;
- liaises with insurance companies to ensure adequate coverage, report claims, including business insurance, LPIC & excess E&O practice insurance;

Coordinate the filing of Law Society members annual returns.

- liaises with the United Way (and other charities) with respect to fundraising, the employee campaign, contributions, deductions, etc;
- attends partnership meetings and prepares minutes and any information required for these meetings;
- liaise with local papers etc. with regards to firm advertising and any other marketing initiatives; and
- all other duties related to the overall administration of the firm.

Financial Management
- supervises accounting staff in the day-to-day operation of the Accounting Department;
- develops and presents recommendations;
- approves monthly bank reconciliations;
- prepares and analyzes monthly and year-end financial statements and Financial Notes to same;
- prepares year end working paper files and reconciliations for auditors;
- prepares and oversees Firm budget;
- liaises with the Firm's Banking institution regarding all banking needs, problems, changes, annual filings, etc;
- prepares for and oversees any external audits - i.e. Law Society, LawPro, CRA etc.
- prepares quarterly banking report;
- approves coding of cheque requisitions and account payable invoices; authorizes amounts to be paid;
- prepares HST Returns for partnership and management company;
- prepares all Law Society Filings, including quarterly Transaction Levies;
- prepares quarterly banking reporting and provides information for the annual bank agreement review;
- prepares schedules and liaises with accountants to prepare the annual partnership tax return;
- ensures compliance with GAAP and all Law Society By-Laws and Regulations; and
- all other duties related to the financial management of the Firm as requested by the Managing Partner, or Partners of the Firm.

Personnel/Human Resources
- liaises with the support staff of the Firm;
- advertise and recruit for positions as necessary, employee onboarding and oversight of annual employee reviews;
- prepares and distributes payroll on a bi-weekly basis, and all functions connected therewith, i.e. RRSP contributions, LTD deductions, etc;
- calculate Associate bonus compensation;
- prepares and files Record of Employment Forms;
- liaises with the ADP Payroll department regarding any changes in the payroll system;
- administers and recommends annual renewal of the medical/dental, life insurance and LTD insurance Plan;
- prepares and reviews income tax information and liaises with Revenue Canada regarding all aspects of remittances;
- calculate taxable benefits and prepare T4, T4A and T4 Summaries;
- prepare and file annual EHT Returns;
- keep on track of Government Regulations and ensure compliance;
- recommends and administers policies re hours of work, vacation leave, sick leave, etc. and oversees the tracking of these hours;
- arrange for temporary help, when necessary;
- calculate and inform staff of annual vacation and absent time entitlement; and
- all other duties related to personnel/human resource matters.

Qualifications

Bachelor's degree in business/commerce with an emphasis in accounting required.
CPA designation required.
68 years relevant experience, with minimum 5+ years in a managerial role, ideally at a law firm.

Must have proficiency with Microsoft Excel.

We offer a competitive salary and benefit package commensurate with experience.

We thank all applicants for their interest in this position; however, only those individuals selected for an interview will be contacted.

No telephone inquiries, recruiters or agencies please.

Job Types:
Full-time, Permanent

Salary:
From $95,000.00 per year

Benefits: