Administrative Assistant - Windsor, Ontario
9 hours ago
Job description
VACANCY STATUS: Full Time
Salary Grade: 2
Job Summary
Reporting to the Director, Emergency Services and the Director, Mental Health, the Administrative Assistant will provide Administrative Support to the Emergency Department, Regional Trauma Program and Mental Health Services. This position will require flexible work hours to meet the demands of the role. This position will interact with All levels of the multi-disciplinary team, patients and families, members of leadership team of all departments.
Duties And Responsibilities
- Collecting, monitoring and recording statistical data using Microsoft Excel or other applicable application.
- Typing correspondence, reports, notices, procedures/policies, financial and statistical documents, graphic presentations, information matrices, etc., from written draft.
- Kronos entry and timekeeping to support the departments.
- Records and processes minutes at related meetings of the program.
- Assist in maintaining document control system.
- Prepare billing invoices as required.
- Dealing with issues of a highly confidential and or sensitive nature.
- Facilitate the effective and efficient functioning of assigned committees, obtain agenda items, distribute agendas, prepare all notices, reports, etc., attend meetings, and record minutes.
- Scheduling staff performance reviews and educational programs.
- Arrange meeting rooms, travel and accommodation as required.
- Maintain departmental manuals.
- Filing and retrieving information.
- Ordering and monitoring supplies and equipment and paying invoices.
- Ability to manage competing priorities.
- Strong judgement in fast-paced, high pressure environments.
- Comfort working with senior leaders and clinical teams.
- Other duties as assigned.
Skills/Capabilities
- Working knowledge of telephone systems, and general office equipment
- Knowledge of medical terminology is an asset.
- Strong organizational skills, time management skills, and ability to work in a changing environment.
- Excellent written and oral communication skills.
- Demonstrates accuracy and thoroughness and monitors work to ensure quality.
- Demonstrates an ability to work effectively in high-acuity, fast paced clinical environments.
- French Language proficiency an asset.
Qualifications
- Graduate of post-secondary secretarial program and a minimum of three years progressively responsible secretarial experience in a health care setting preferred.
- Demonstrated word processing skills (minimum typing speed of 60 WPM with appropriate level of accuracy).
- Superior demonstrated knowledge and experience in the area of computer operations. Experience to include Microsoft Office programs: Word, Excel, Access, PowerPoint; Outlook). Candidates will be tested prior to proceeding to interview stage.
- Working knowledge of telephone systems, and general office equipment
- Knowledge of medical terminology is an asset
We thank all who have applied, please note that only those selected for an interview will be contacted.
Windsor Regional Hospital is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by WRH throughout the recruitment, selection and/or assessment process to applicants with disabilities.
#yqg
Similar jobs
Reporting to the Regional Pharmacy Director, the Administrative Assistant will provide administrative support to the pharmacy program. · ...
1 month ago
We are seeking an Administrative Assistant to join our team at The Salvation Army in Windsor, Ontario. As a key member of our administrative team, you will provide support for various departments and projects, ensuring the smooth operation of our organization. · ...
1 month ago
The Administrative Assistant will provide administrative support to the Pharmacy Program. · ...
1 month ago
Employment Status: Full Time · Department: Emergency · Union: NON UNION · Job Code: 22404 · ✓ Pension ✓ Dental Insurance ✓ Disability Insurance ✓ Bonuses ✓ Health Insurance ✓ Life Insurance · ✓ Weekdays · VACANCY STATUS: Full Time · Salary Grade: 2 · JOB SUMMARY: · Reporting to t ...
9 hours ago
We are currently seeking an experienced Administrative Assistant to add to our front office team. · ...
1 month ago
VACANCY STATUS: Full Time · Salary Grade: 2 · Job Summary · Reporting to the Director, Emergency Services and the Director, Mental Health, the Administrative Assistant will provide Administrative Support to the Emergency Department, Regional Trauma Program and Mental Health Serv ...
17 hours ago
The Administrative Assistant will provide administrative support to the Pharmacy Program. · The Administrative Assistant will provide timely and efficient administrative and secretarial support by:Records and processes minutes at related meetings of the Pharmacy Program · Coordin ...
1 month ago
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. · ...
1 month ago
Administrative assistant role available. · ...
2 weeks ago
Join our dynamic team as a part-time Bookkeeper and Administrative Assistant, where your expertise will keep our financial operations running smoothly and efficiently. · ...
1 month ago
We are seeking a dynamic and experienced Receptionist/Administrative Assistant who values hospice palliative care. · We have an energetic team working towards our Hospice strategic goals. · The Receptionist will be responsible for ensuring prompt response to incoming telephone ca ...
1 month ago
We are seeking a dedicated and detail-oriented Medical Administrative Assistant to join our healthcare team. · Greet patients and manage front desk operations · Schedule appointments and manage calendar for healthcare providers · ...
1 month ago
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. · High school diploma or equivalent required; associate degree or administrative certification preferred. · 2+ years of administrative or office support experience, pr ...
3 weeks ago
The Receptionist and Administrative Assistant will be the first point of contact for visitors to the Hospice Administration building. They will answer telephone calls, greet visitors, and provide directions as needed. · They will also maintain up-to-date information on internal p ...
1 month ago
We provide specialized wrap-around services to adults, children, and their caregivers in the setting of their choice – whether it be in our Residences or in their home. · The receptionist is responsible for ensuring the prompt and efficient response to incoming telephone calls an ...
1 month ago
Support daily accounting operations and provide general administrative assistance. · ...
1 month ago
We are seeking an energetic and detail-oriented Office Administrative Assistant to join our team. · ...
1 month ago
We are seeking an Operations Administrative Assistant to join our expanding team. · This position will be responsible for performing various clerical tasks, including monitoring projects, entering data, creating reports, · maintaining schedules and providing clerical support.Prov ...
1 month ago
+Integrity is actively recruiting an Operations Administrative Assistant to join our expanding team. · +Provide administrative support to HR, H&S and COO · Monitor and report on various Integrity projects · Manage various schedules and assist with travel arrangements · ...
1 month ago
The College of Lake County is seeking a Senior Administrative Assistant to join the team at our Lakeshore Campus in Waukegan, IL. · This role is pivotal in ensuring program activities for the Climate Equitable Jobs Act (CEJA) grant. · The Senior Administrative Assistant will lead ...
4 weeks ago