Special Events Coordinator - Vancouver, Canada - FAIRMONT

FAIRMONT

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

Fairmont Hotel Vancouver, known as the 'Castle in the City', with its chateau-style green-clad copper roof and gargoyles is an architectural landmark in the heart of Downton Vancouver that captures the hearts and imaginations of all who visit.

A registered heritage property operating since 1939, the hotel symbolizes grandeur and timeless elegance. In spring 2019, Fairmont Hotel Vancouver completed a $75M, five-year multiphase revitalization project.

With its prestigious address on Georgia Street, this castle is surrounded by a diverse arts community of galleries and theatres, a thriving shopping district, exhilarating nightlife and world class cuisine.

Join our team and welcome our guests to extraordinary experiences at their home away from home.

Job Description Wedding & Special Events Coordinator**Members of our Conference Services & Catering team do more than "sell" the warm, engaging and anticipative service that Fairmont Hotels & Resorts is renowned for - they live it Showcase your outstanding interpersonal skills as a Wedding & Special Events Coordinator, where you will provide organizational and administrative support to your team and memorable service to your guests.

Our Culture & Benefits:

An inclusive, empowering, and positive workplace, where we place people at the heart of everything we do
The opportunity to have fun at work alongside passionate hospitality professionals who strive to make the world a more welcoming place
The opportunity to live, work and play across the world through our employee travel and internal transfer programs
A competitive salary starting at $60,000 with annual compensation reviews based on market, performance, and capabilities
Eligible to participate in Accor's Accelerate Incentive Program for Luxe Hotel Sales.
Complimentary meal through our Colleague Dining Program
Complimentary drycleaning of business attire
Complimentary hotel stay with breakfast for two through our BE OUR GUEST program
Employee benefit card offering discounted room and food & beverage rates at Fairmont & Accor properties worldwide
The opportunity to work in a luxury hotel environment and a Vancouver heritage building with a historic legacy dating back to 193
Free learning programs through our Academies and discounted eCornell courses
Ability to make a difference through our Corporate Social Responsibility activities
Annual paid vacation, sick leave, up to statutory holidays and birthday leave
A comprehensive benefits package including extended medical, dental, vision, life insurance, and disability benefits
A companymatched pension plan and ability to enroll in the Group Registered Retirement Savings Plan (GRSP)
A monthly travel reimbursement for TransLink monthly passes

What you will be doing:

Reporting to the Director, Weddings & Luxury Events, responsibilities and essential job functions include but are not limited to the following:

Flexible work schedule of Tuesday to Saturday
Facilitating Menu Tastings and Site Inspections as needed
Effectively responding to general inquiries on the telephone and in person, and directing them appropriately.
Work closely with Director, Weddings & Luxury Events to ensure that a comprehensive knowledge of client files exists in order to respond to client questions and needs.
Provide key departments with information on upcoming events on a daily basis.
Conduct site inspections: rooms, conference space and F&B outlets as requested.
Overseeing clients while inhouse, ensuring their events go as they expect and anticipating their needs.
Run Sales & Catering reports and ensure the system and function diary is current and up to date.
Assist in organization of inhouse functions and Client events.
Assisting with other Department Managers as directed
Assist with onsite activations and Events as needed
Working closely with current Catering Coordinator and having detailed knowledge of department responsibilities to serve as out of office when needed
Coordination of various components of hotel events & activations, launches, special events (i.e. invitations, RSVP management and ticketing systems)
Coordinate project management systems, ensuring crossfunctional teams are working cohesively.
General administrative duties such as travel arrangements, vendor and partner reservations and invoice processing.
Prepare postevent & activation wrap reports, meeting notes and circulate in a timely manner.
Complies with Fairmont Hotels & Resorts policies, procedures and code of ethics.
Performs any and all other tasks which are assigned by management.
Upholds the highest standard of internal and external customer service at all times.

Qualifications Your skills and experience include**:

Working knowledge of Sales & Catering, MS Office, Property Manager.
Previous Conference Service Coordinator or Food & Beverage experience is an asset.
Proven ability